Senior Executive Assistant (AI2) - TS/SCI required

LMI is a digital solutions provider dedicated to accelerating government impact with innovation and speed. We bring commercial-grade platforms and mission-ready AI to federal agencies, enhancing outcomes efficiently. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors—helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions.

Responsibilities

• Facilitate daily office operations, including scheduling and coordinating meetings, calendar management, and general office logistics.
• Attend and participate in meetings, take notes, record taskers and actions, and update staff as necessary.
• Prepare read-ahead binders, books, or briefings.
• Manage scheduling and disseminate changes in a timely manner to appropriate staff; review and adjust schedules proactively.
• Interface with meeting attendees and stakeholders to coordinate and support meetings and events.
• Coordinate travel logistics and itineraries in DTS; assemble trip folders with background information, maps, and travel details.
• Interface with hotels, rental car companies, travel agencies, and other personnel to troubleshoot, update, cancel, and reconcile travel arrangements.
• Monitor travel-related expenses and ensure proper action is taken; research and apply government travel policies and guidelines.
• Assist with developing and reconciling travel authorizations and vouchers.
• Update rosters, calendar invites, and address lists; schedule new employee meet-and-greets with leadership.
• Gather forms, assist with training, provide information for network access requests, ensure equipment issuance, and assist with workspace and laptop setup.
• Review incoming and outgoing correspondence, including presentations, briefings, and reports; check formatting, proofread, edit, prepare documents for signature, and ensure proper routing.
• Manage multiple assignments from multiple people in a busy work environment.

Requirements

• TS/SCI clearance is required.
• 5 or more years of experience supporting Department of Defense (DoD) or other Federal agencies.
• Bachelor’s degree is desired.
• Strong DTS and government travel facilitation experience is required.
• Prior experience providing administrative support to senior DoD leadership.

Skills

• Excellent written, oral, and interpersonal communication skills.
• Excellent organizational skills; ability to establish and maintain working relationships with internal and external staff.
• Ability to work independently and take a proactive role; flexibility to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• High energy, enthusiasm, tact, and ability to interact effectively with senior executives from government and industry, as well as Pentagon staff.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail-oriented, and able to adapt to changing work efforts while managing shifting priorities.

Pay

Target salary range: $110,000–$115,000.