SENIOR EXECUTIVE ASSISTANT #00025518

About the role

The Senior Executive Assistant to the Provost provides high level executive, administrative, and strategic support to the Provost and the Provost’s Office. This role includes managing complex scheduling and communications, overseeing daily operations of the Provost Office and the executive assistant functions, and ensuring the efficient execution of office priorities.

Responsibilities

• Provide coordination, planning and follow-through for Provost-led priorities.
• Cook up logistics for executive leadership searches, including scheduling interviews, organizing candidate visits, supporting search committees, and preparing offer letters as needed.
• Manage and oversee day-to-day operations of the Provost’s Office to ensure a professional and efficient working environment.
• Exercise discretion and strategic judgement in managing the Provost’s email and calendar, prioritizing appointments, meetings, and requests.
• Supervise staff.
• Review and approve Provost appearance requests and coordinate related logistics.
• Prepare briefing materials, background information, and talking points for meetings, presentations, and events.
• Ensure appropriate communication and handling of sensitive and confidential information.
• Oversee updates to the provost’s website, ensuring timely and accurate information.
• Cook up information requests, reports, and communications originating from the Provost’s Office.
• Manage and coordinate campus requests directed to the Provost’s Office, ensuring appropriate review, routing, and follow-up.
• Serve as a central point of contact for campus units interacting with the Provost’s Office.
• Collaborate with the Provost and the Senior Assistant Director of Business to manage and support all fiscal and business operations within the Provost’s Office and across units reporting directly to the provost.
• Lead planning and execution of major internal events associated with the Provost.
• Cook up VIP visits, including travel, lodging, catering, transportation, and hospitality, in collaboration with the executive assistant.
• Manage gifts and event organization for dignitaries and special guests.
• Manage reservations, catering, and transportation for Provost-hosted meetings and events with the assistance of the executive assistant.
• Ensure all events and visitors experiences reflect a professional and welcoming representation of the university.

Qualifications

• A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary.
• Preferred qualifications include a Bachelor's degree in business management, communications, finance, marketing, or other related areas.
• At least five (5) to seven (7) years of progressively responsible experience supporting senior executives and managing complex projects, preferably in higher education.
• Demonstrated ability to manage confidential and sensitive information with discretion and professionalism.
• Strong written and verbal communication skills.
• Proven experience managing complex calendars and coordinating high-level meetings.

Benefits

• Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.
• This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses.

Pay

The anticipated hiring range for this position has been established as $54,000-$69,700 annually. Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.

Schedule

Applications will be accepted until this position is filled.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.