Senior Development Coordinator

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality, resulting in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. The system offers a comprehensive range of medical services across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue, NYU Langone includes two tuition-free medical schools and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

About the role

The Senior Development Coordinator is an integral member of the Giving and Fundraising Administration teams, responsible for conducting a full range of development activities that strengthen fundraising efforts. This includes moves management, donor and prospect research, planning and executing cultivation and stewardship events, tracking donor relationships, scheduling gift officers' interactions, gift processing, and gift agreement administration.

Responsibilities

• Partner closely with gift officers on moves management; ensure updates to meeting materials, the Blackbaud CRM donor database (TRAX), and other systems to capture all team activities.
• Conduct follow-ups from meetings, liaise with individuals and teams, schedule internal and external meetings, request deliverables, prospect research, and event briefings.
• Collaborate across functions as a critical connector between gift officers and teams, including the Office of the Executive Vice President, Prospect Research, Development Communications, Stewardship, Fundraising Analytics and Data Services, and other Giving team members to enhance transparent communication.
• Serve as a thought partner to evaluate and recommend process improvements across the department.
• Manage daily operations supporting gift officers, including complex scheduling, calendar management, communications, correspondence drafting/editing, travel and meeting logistics, expense reports, reimbursements, requisitions, vendor payments, mail merges, and workflow prioritization.
• Assist with cultivation and stewardship event/tour planning and execution as a project manager, ensuring seamless execution from start to finish, including post-event follow-up.
• Collaborate with Development Communications on drafting, editing, and designing donor proposals, stewardship reports, and touchpoints.
• Prepare gift transmittals and partner with the Gift Administration team to ensure timely processing of various gift types.
• Run reports in TRAX to facilitate fundraising efforts and prepare regular fundraising progress reports.
• Support donor engagement strategies by preparing meeting materials, writing proposals, and participating in physician meetings, donor cultivation, and frontline donor conversations.
• Serve as the front-line data steward, ensuring data quality and integrity in TRAX, including documenting all development activity related to donor/prospect cultivation, gift solicitation, and stewardship.
• Partner with the Development Legal team to prepare draft complex gift agreements and track tasks associated with committed gifts.
• Work with gift officers, development team members, department/division administrators, and physicians to prepare donor proposals, reports, and budgets.
• Perform prospect research on donors, prospects, and potential funding sources using available research tools.
• Prepare donor briefings and maintain institutional documents such as organization budgets, tax documents, and attachments for grant applications.
• Assist with producing in-house mailings, letters, updates, and invitations to prospects and donors.
• Develop proficiency in systems, including online project management tools, and partner with the Development Legal team to track tasks associated with committed gifts.
• Process expense reports, requisitions, and vendor payments.
• Manage and participate in special projects and perform other duties as assigned.

Requirements

• Bachelor’s degree.
• 4-5+ years of related experience.
• Strong writing and editing skills.
• Commitment to accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Ability to adapt to changing priorities in a high-volume, fast-paced environment.
• Ability to interact effectively with all levels of a diverse public.
• Ability to handle multiple concurrent assignments and meet deadlines.
• Excellent organizational, interpersonal, and communication skills.
• High level of energy, initiative, and creativity; self-motivated, outgoing, and results-oriented.
• Proficiency in MS Word, Excel, and PowerPoint; development database experience preferred.
• Works strategically, collaboratively, respectfully, and professionally with colleagues across all divisions and teams.
• Communicates clearly, shares, listens, and recognizes others' contributions.
• Possesses the presence, inclusivity, and communication skills to represent NYU Langone Health and liaise with donors.
• Develops and enhances relationships through authenticity, professionalism, and trust.
• Facilitates understanding through active listening and crafting messages for diverse audiences.
• Takes ownership of opportunities, challenges, and decisions to drive work and the organization forward.
• Embraces and supports institutional values and competencies, ensuring they are reflected in all aspects of work.
• Contributes daily to an environment where differences are welcomed and supported by embracing diverse perspectives and identities.

Benefits

NYU Langone Health provides a comprehensive benefits and wellness package designed to support employees and their loved ones at every stage of life. Offerings include:

• Financial security benefits.
• A generous time-off program.
• Employee resource groups for peer support.
• Access to a holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care well-being.

Pay

The salary range for this role is $66,299.99 - $80,000.00 annually. Actual salaries depend on factors such as experience, specialty, education, and hospital need. This range does not include bonuses, incentive pay, differential pay, or other forms of compensation or benefits.