Senior Development Coordinator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

The American Repertory Theater (A.R.T.) is part of Harvard University's Central Administration (CADM) and is a leading force in American theater, producing groundbreaking work in Cambridge and beyond. The A.R.T. is in the midst of a $250M+ capital campaign for a new building that will open to the public in the spring of 2027.

Responsibilities

• Executive Support
  • Assist the CDO with various administrative duties, including management of the CDO’s calendar and inbox, general correspondence, including writing draft emails and supporting email communications.
  • Ensure that continuity of donor engagement is coordinated between other front-line fundraisers at A.R.T., the Artistic Director, and University Development Office (UDO).
  • Help set agendas for both the Board of Trustees and Board of Advisors’ meetings, as well as all committee meetings; approximately 40 per year.
  • Prepare content and materials, technology, scheduling, staffing, and notating for said meetings, and conduct necessary follow-up.
  • Assist CDO in the establishment and management of ad hoc board committees, task forces, and working groups as special initiatives, needs, and projects arise.
• Institutional Giving
  • Assist the Associate Director, Institutional Giving with standard renewal grant applications, funder reports, and support the compilation of supplemental materials for new or major grant applications.
  • Conduct regular prospect research for institutional giving and lead campaign gifts and share out findings to the development team; draft gift proposals as needed.
  • Update and maintain the tracking spreadsheet, grants calendar, and necessary funder information including contact reports in Tessitura.
• Events
  • Assist the development team with RSVP tracking, invite drafting and deployment, and on-site and virtual event management.
  • Prepare donor bio information for leadership and fundraisers.
• Other
  • Assist the development operations with receipt reconciliation, budgeting, gift entry, and contact reports.
  • Maintain donor biographies and prep leadership for donor meetings.
  • Support the development team on special projects, as needed.
  • Coordinate communication across A.R.T. and University departments as it relates to philanthropic activity, including the artistic, engagement, marketing, communication, and production teams.

Requirements

• Basic Qualifications

  Five or more years of related experience. Education beyond high school may count toward experience.

• Additional Qualifications and Skills
  • Proficiency with Microsoft Office Suite and Google Suite
  • Ability to prioritize and manage multiple tasks
  • Excellent written and verbal communication skills
  • Strong organizational and time management capabilities
  • Customer service and problem-solving orientation and attitude
  • Knowledge of theater is preferred
  • Ability to work evenings and weekends as required

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Schedule

35 hours per week

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts.