Senior Development Assistant, UJA Women

Position Summary

The UJA Women's team is responsible for the strategic engagement of women throughout the organization, bringing a unique perspective on how women connect to their philanthropy and to one another. The Senior Development Assistant supports the team, providing administrative and logistical support.

Major Responsibilities

• Organize room reservations, food orders, and event logistics, coordinating with Conference & Banquets and other internal resources
• Provide accurate mailing lists to marketing for invites and eblasts
• Maintain attendance lists through Excel or Access and follow up with lay leadership to confirm attendance
• Process and collect payments in a timely manner using internal systems
• Prepare accurate attendance lists after the event for database import and fundraiser follow-up
• Answer telephones, screen calls, and independently respond to situations or inquiries as appropriate
• Create accurate and useful reports, lists, and charts on a timely basis using internal systems and Excel
• Compose correspondence in response to routine inquiries and select appropriate accompanying materials as necessary
• Maintain departmental files on internal servers
• Schedule appointments and maintain calendar using Outlook and internal calendars
• Process expense reports for supervisors
• Follow up on print production and supply orders
• Perform other work-related duties as assigned

Qualifications And Competencies

• Bachelor’s degree required
• One year of administrative experience preferred
• High proficiency in Microsoft Office, specifically Excel, Outlook, and Access
• Detail-oriented and effective time management, with the ability to prioritize and multitask in a fast-paced environment
• Excellent interpersonal, communication, writing, and organizational skills
• Knowledge on how to do mail merges
• Flexibility to work independently and as part of a team
• Maturity, confidence, and professionalism

Pay

The salary for this role is $50,000. The role reports to the Executive Director for the UJA Women's team and is a hybrid position, with a set three days/week in office.