Senior Corporate Paralegal

About the role

The Senior Corporate Paralegal is a key member of Hillspire’s Corporate Compliance and Paralegal Operations team, reporting to the Senior Director, Corporate Compliance and Paralegal Operations.

Responsibilities

• Draft documents for the formation of new corporate entities, including operating agreements, written consents for appointing or removing authorized signatories, and foreign qualifications.
• Support legal and tax with corporate restructurings, conversions, mergers and other transactions as needed.
• Maintain and update corporate structure charts, virtual minute books, and entity records in the Optimized Entity Management System (EMS).
• Oversee and coordinate governmental and regulatory filings, including annual reports and Corporate Transparency Act filings (CTA).
• Prepare, maintain, and track subscription agreements, financing documents, amendments, and consents for investment transactions.
• Lead and independently manage complex legal and compliance matters that are crucial to the organization's operations and reputation.
• Provide expert-level advice and consultation to internal stakeholders and executive leadership, particularly on high-stakes or time-sensitive issues.
• Represent Hillspire in addressing significant issues on behalf of management, including responding to external inquiries, resolving internal governance concerns, and ensuring operational continuity.
• Act as a primary escalation point for complex or non-standard legal and operational issues, with the authority to interpret and, where appropriate, deviate from established policies or procedures.
• Work closely with leadership to support negotiation and organizational commitment on matters with substantial financial or regulatory implications, in alignment with leadership direction.
• Participate in strategic planning activities and business decision-making processes that impact long-term organizational direction.
• Assist with due diligence and documentation for investment transactions, including reviewing subscription agreements and preparing officer and incumbency certificates.
• Manage and maintain cap tables for relevant entities.
• Attend to anti-money laundering (AML) and Know-Your-client Compliance (KYC) requests and annual disclosure reports affecting principals.
• Identify and proactively address confidentiality risks.
• Prepare and file tax documents such as Form SS-4, 8832, W-9, FATCA-related reports, and FIRPTA certificates.
• Prepare and manage business license applications and renewals to ensure compliance.
• Collaborate with legal, tax, real estate, accounting and HR on various projects.
• Conduct legal, tax, and compliance research as needed.
• Review corporate invoices and coordinate payments with account controllers.

Qualifications

• Bachelor’s degree from an accredited university.
• Paralegal certification required.
• Minimum 8 years of experience as a corporate paralegal.
• Experience in a top-tier law firm is strongly preferred.

Skills & Attributes

• Highly organized systems thinker with the ability to synthesize complex information into clear, actionable insights.
• Strong communication and stakeholder management skills, with the ability to tailor messaging for diverse internal and external audiences.
• Unwavering commitment to confidentiality, discretion, and ethical integrity.
• High attention to detail and accuracy in all aspects of work.
• Ability to prioritize and manage multiple competing priorities efficiently.
• Problem-solving mindset with a proactive and adaptable approach to ambiguity and change management.
• Tech-savvy, with experience in systems and the ability to quickly adapt to new tools.
• Proficient in GSuite, DocuSign, Zoom, Microsoft Word, and Excel.
• Strong project management experience, particularly in leading cross-functional initiatives.
• Demonstrated ability to work independently while also collaborating effectively with stakeholders across all levels of the organization.

Pay

$120,000 - $165,000 a year

Schedule

Exempt position