Senior Coordinator for Enrollment Events & Programs

Position Details

Hiring Department: Admissions & Recruitment

Reports To: Director of New Student Orientation

Location: El Paso, Texas (On‑site)

FLSA Status: Exempt

Earliest Start Date: As soon as possible

Schedule

40 hours per week, standard Monday – Friday 8:00 am – 5:00 pm. Flexibility required on evenings and weekends.

Pay

Salary: $46,550 annually.

Position Summary

Under minimal supervision, provides coordinating services, keeps official records, and executes administrative policies within the area of assigned responsibility. Leads the logistical planning, coordination, and implementation of divisional events, programs, and initiatives.

Responsibilities

• Develops and manages comprehensive event calendars, timelines, project plans, operational checklists, implementation schedules, staffing plans, and event‑logistics guides.
• Provides event‑day leadership and operational coordination to ensure events run efficiently and effectively.
• Conducts post‑event assessments and develops recommendations for operational improvements and enhanced participant experiences.
• Assists with the development of divisional event‑planning standards, operational procedures, planning guides, and best practices.
• Serves as the primary liaison with university service providers, campus partners, and external vendors supporting Enrollment Management events, including facility requests, room scheduling, catering, and other required services.
• Facilitates planning meetings and communications to ensure campus resources and services are secured and delivered on schedule.
• Coordinates the production and distribution of event materials, participant resources, signage, and printed collateral.
• Researches industry trends, innovative event practices, and operational strategies to enhance divisional events and participant experiences.
• Ensures compliance with university policies, purchasing procedures, facility guidelines, and event‑related regulations.
• Utilizes Microsoft Office suite and learns institutional software systems as needed.
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree.
• Three years of professional experience in event planning, event operations, project management, conference services, or hospitality management.
• Experience coordinating multiple projects, timelines, and priorities simultaneously.
• Strong organizational, communication, and customer‑service skills.
• Demonstrated ability to work collaboratively with diverse stakeholders.

Preferred Qualifications

• Experience planning and executing large‑scale events.
• Experience in higher education, enrollment management, admissions, student affairs, recruitment, orientation, campus visits, or related areas.
• Experience managing vendor relationships, facility coordination, and campus event services.
• Experience supporting division‑wide or institution‑wide events.
• Experience utilizing CRM systems, event registration platforms, project‑management software, or related technologies.
• Spanish fluency.
• Demonstrated experience working with students, families, and diverse populations.

Benefits

• Medical, prescription, life‑insurance, and wellness platform.
• Voluntary benefits: dental, vision, additional life insurance, UT Flex, short‑ and long‑term disability plans.
• Retirement programs, including longevity pay.
• Paid vacation, sick leave, and holidays.
• Employee discounts and perks.
• Employee education assistance program.
• Additional benefits detailed on the university’s Benefits Summary Page.

Additional Information

This position is security‑sensitive and subject to Texas Education Code 51.215; a criminal‑history record check may be required. A valid driver’s license and insurability as defined in UTS 157 may be required. Physical demands include frequent standing and walking, regular sitting, using hands, reaching, talking, hearing, and lifting up to 50 lb. The work environment is usually moderate in noise level. Reasonable accommodations are available for individuals with disabilities.