Senior Controller-Community Association Management

Position Summary

The Senior Controller is responsible for overseeing the financial and accounting operations of a community association management company and ensuring the accuracy, timeliness, and integrity of financial reporting for the communities managed by the organization.

Essential Responsibilities

• Oversee the day-to-day accounting operations for a portfolio of community associations and/or the organization's association accounting department.
• Provide leadership, direction, and support to Controllers, Senior Property Accountants, Property Accountants, and other accounting personnel.
• Review and ensure the accuracy and timeliness of monthly financial statements, general ledgers, balance sheets, income statements, and supporting schedules.
• Establish and maintain accounting procedures, policies, and internal controls to promote accuracy, consistency, and compliance.
• Monitor accounts receivable, accounts payable, cash activity, reconciliations, and other key accounting functions.
• Review bank reconciliations, financial statements, journal entries, general ledger activity, and other accounting records.
• Assist with the preparation, review, and monitoring of annual association budgets.
• Partner with Community Association Managers to address financial questions, variances, budget issues, and unusual transactions.
• Analyze financial results and identify trends, discrepancies, and opportunities for improvement.
• Ensure association financial records are maintained in accordance with applicable accounting standards, company policies, governing documents, and applicable Florida statutes.
• Serve as a resource to Community Association Managers and other departments regarding accounting and financial matters.

Leadership Responsibilities

• Lead and mentor the accounting team while promoting accountability, collaboration, and professional development.
• Establish clear expectations and standards for accuracy, timeliness, and customer service.
• Review team performance and identify training and development needs.
• Aid management with staffing, hiring, and organizational planning within the accounting department.
• Serve as a resource to Community Association Managers and other departments regarding accounting and financial matters.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 7+ years of progressive accounting experience, preferably within community association management, property management, real estate, or a multi-entity environment.
• Previous supervisory or management experience required.
• Strong knowledge of general accounting principles and financial reporting.
• Experience managing or reviewing accounting for multiple entities, properties, or associations.
• Knowledge of community association accounting and Florida HOA/COA requirements strongly preferred.
• Experience with annual budgets, financial statements, reconciliations, audits, and financial analysis.
• Strong proficiency in Microsoft Excel and accounting software.
• Experience with community association management/accounting platforms such as Vantaca, CINC, TOPS, or similar systems is preferred.
• Excellent organizational, analytical, problem-solving, and communication skills.
• Able to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Able to work collaboratively with executives, Community Association Managers, accounting personnel, Board members, and other stakeholders.

Preferred Experience

• Community association management accounting experience.
• Experience overseeing accounting for a large number of associations.
• Experience supervising Controllers, property accountants, or accounting teams.
• Knowledge of Florida Statutes Chapters 718 and 720.
• Experience working with association audits and CPA firms.
• Experience implementing or improving accounting processes and internal controls.
• Experience with Vantaca or other HOA-specific accounting platforms.

Key Competencies

• Leadership
• Financial Analysis
• Accounting Expertise
• Internal Controls
• Problem Solving
• Attention to Detail
• Communication
• Organization
• Process Improvement
• Team Development