Senior Clerk Typist (NY HELPS)

Job Responsibilities

• Greet visitors, answer phones and emails, route inquiries, and maintain a professional, student-centered reception area.
• Prepare, proof, and format a wide range of documents (memos, letters, handbooks, field trip packets, advisory committee materials, MOUs, purchase requests, safety forms) using word processing and spreadsheets; maintain version control and distribution lists.
• Compile daily attendance, bell schedules, and program rosters for CTE programs; audit data for accuracy and reconcile discrepancies with registrars and sending districts.
• Enter and update student records in SIS/CTE data systems (enrollment, industry certifications, NOCTI/NIMS or other assessments, program completions, WBL placements, IEP/504 service logs as directed); run routine reports for administrators and counselors.
• Support work-based learning (WBL) coordination: track placements, clearances, timesheets, employer evaluations, transportation forms, and insurance certificates; schedule site visits and maintain partner contact lists.
• Cookise advisory committee logistics: manage membership rosters, meeting notices, RSVPs, agendas, sign-ins, minutes, and follow-up communications; process reimbursements or stipends per policy.
• Assist with CTE program events (open houses, competitions, credential testing days, graduations): prepare materials, signage, rooms, vendor set-ups, and volunteer schedules; process field trip paperwork and permissions.
• Supervise the work of clerical staff in the Career and Technical Center.
• Prepare bi-weekly payroll reports for the Center.
• Handle routine student problems in accordance with standard procedures.
• Oversee the purchasing procedures for the Center from initial requisition to delivery.
• Perform general office work associated with the office of the Career and Technical Center principal.
• Aid in the preparation of reports to the local school districts.
• Ensure that incoming and outgoing mail is forwarded properly.
• Oversee the petty cash fund for the Center.
• Keep attendance records for all employees at the Center.
• Receive visitors and provide information as needed.
• Maintain the records for student activity accounts.

Job Qualifications

• Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing and one (1) year of office clerical experience.
• Highly dependable, punctual, and flexible.
• Ability to work collaboratively in a team-oriented environment, Initiative to anticipate needs and solve problems proactively.
• CTE-Specific Knowledge (Preferred).