Senior Account Clerk (NY HELPS)

Job Responsibilities

• Receive, review and verify vendor invoices and billings.
• Properly code and enter invoices for payment into accounting system.
• Ensures invoices are properly approved for payment by authorized personnel.
• Reviews and checks invoices and vendor payments for accuracy.
• Prepare and process payments including checks and electronic transfers to vendors.
• Ensure timely payment to vendors in accordance with agreed-upon terms and BOCES policy.
• Serve as point of contact for vendors regarding invoices, payments and account status.
• Maintain and update vendor accounts, including contacts.
• Ensure compliance with internal financial controls and BOCES policies.
• Affords assistance in periodic closing processes, including year-end reconciliations.
• Documents processes and procedures to ensure consistent and accurate processing of financial transactions.
• Affords assistance in training of other team members on critical functions; thereby ensuring departmental effectiveness.
• Affords assistance by sharing information and assisting during times of high volume, absences, and in meeting deadlines.

Job Qualifications

• Minimum Civil Service Qualifications: There is no civil service examination required for this position for the duration of the NY HELPS Program.
• Candidates must meet the minimum civil service qualifications for a NY HELPS appointment as follows:
• A) Graduation from a regionally accredited or NYS registered two (2) year college or university with an Associates Degree in Accounting or Business and one (1) year experience in the maintaining of financial records;
• B) Graduation from high school or possession of a high school equivalency diploma and three (3) years experience in the compilation and maintenance of financial records;
• C) Seven (7) years experience in the compilation and maintenance of financial records;
• D) An equal combination of training and experience as defined by the limit of (A), (B) and (C).