Senior Clerk (40 hours/11 months), CSUS

The Opportunity

• Answers the main office phone, directing calls and requests to appropriate parties, as well as all in-person requests/questions
• Follows security protocols in managing school visitors
• Affords assistance in the procurement and scheduling of substitute teachers for the building, as needed
• Collaborates in coordinating incoming mail/packages and distributing mail and notices to teachers
• Responds to regular school-wide or teacher-specific issues/concerns
• Develops and maintains office procedures and routines

Office Management

• Manages internal school supply requests from staff
• Ensures technology (printers, copiers, fax) is up and running and addresses problems as needed
• Tracks staff attendance and reconciles internal data with the online payroll system
• Maintains a system for tracking purchase orders

Student Registration & Records

• Implements and maintains all office and school recordkeeping systems; maintains a comprehensive student database; develops and tracks records and reports related to incidents, accidents, attendance, and other matters
• Assists in the process of registering new students
• Collaborates in coordinating bus transportation for students

Parent/Family Communication

• Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws
• Greets and directs visitors
• Addresses standard inquiries by letter, phone, email, fax, or personal contact
• Maintains internal communication system, ensuring instructional, support, and other personnel are kept informed of needed information
• Maintains student, staff, and family confidentiality

Administration Support

• Affords assistance in the ongoing and as-needed tasks and assistance to both the Principal and the Assistant Principal
• Performs other duties as assigned