Senior Brokerage Support - Commercial Real Estate

About the role

This is an Onsite working arrangement at our Reno, NV location.

Responsibilities

• Provide high-level administrative and operational support to business units
• Manage and prioritize multiple projects, deadlines, and action items across teams
• Coordinate and schedule meetings, appointments, and team activities
• Oversee CRM database management, ensuring accuracy and organization across multiple audiences
• Handle deal processing, transaction support, and invoicing
• Maintain files, records, and documentation with a high degree of accuracy and attention to detail
• Ensure quality control by reviewing documents for accuracy, spelling, grammar, and formatting
• Cook up and coordinate marketing campaigns, including scheduling, list management, and reporting
• Aid in the development and coordination of proposal materials and client presentations
• Create and format professional materials, including presentations, charts, graphs, and Excel-based reports
• Edit and proofread marketing and business documents to ensure consistency and quality
• Conduct basic market and competitor research to support business development efforts
• Serve as a key point of coordination for client communications and deliverables
• Liaise with clients to gather information, schedule meetings, and ensure timely follow-up
• Support client-facing initiatives with a high level of professionalism and responsiveness
• Provide additional support as needed to ensure a seamless client experience

Requirements

• Bachelor’s degree preferred (Business, Marketing, or related field)
• 3+ years of experience in an administrative, coordination, or client services role
• Commercial real estate experience would be advantageous but not required
• Proficiency with CRM systems and strong overall technical aptitude (“tech-savvy”)
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational skills with strong attention to detail and accuracy
• Proven ability to manage multiple priorities and meet tight deadlines
• Strong project coordination and follow-through skills
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision while contributing as part of a team
• High level of professionalism, accountability, and initiative

Qualifications

• Currently authorized to work in the United States on a full-time basis

Skills

• CRM systems
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Administrative and coordination skills
• Project management
• Client relations
• Marketing and proposal support
• Technical proficiency

Benefits

• Colliers respects diversity and is an equal opportunity employer
• No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances

Pay

Commensurate with experience

Schedule

Varies