Senior Billing and Collections Specialist

Position Overview: This position is responsible for accurate/timely billing and monitoring Accounts Receivable functions including collection enforcement, identifying overdue accounts, contacting customers for payment, resolving billing issues and maintaining accurate financial records. This is an on-site role working from our HQ office in Chatsworth, CA Main Job Tasks and Responsibilities: Accurate and Timely invoice billing according to contractual requirementsProcess adjustments, credit memos and refunds. Prepare and submit monthly AIA G702/G703 progress billings, including lien waiversSubmit pay applications via GC portals (e.g., Textura, GCPay, Procore) and meet billing deadlinesMonitor accounts receivable and identify overdue accountsSend out monthly aging statementInvestigate and resolve billing discrepanciesWork with internal teams (finance, IT, managers) to gather information and resolve issuesContact customers by telephone and email, to follow up on outstanding receivable balancesIdentify State Sales Tax agency requirements and review exemption validityEnter and report daily sales to management and sales representativesManage Certificate of Insurance RequestsKnowledge of Pay Application creation Qualifications: 3-5 years billing experienceHighly proficient in QuickBooks (Customers, Sales Orders, Invoices, Payments)Highly proficient in Microsoft Office (Outlook, Work, Excel)Experience with DocusignExperience with Paypal Payflow ProcessingExperience with AIA G702/G703 forms and GC portals (Textura, GCPay, Procore)Excellent organization and follow up skillsAttention to detail and accuracyMust thrive in a fast-paced environmentDemonstrates ability to plan, organize, and multitaskExcellent written and verbal communication skillsProfessional level integrity required, confidentiality