Senior AP Specialist

This role oversees the full-cycle accounts payable process and supports senior accounting staff by ensuring daily accounting activities are completed accurately, efficiently, and in compliance with company policies and accounting standards. The Senior AP Specialist serves as a key resource for resolving discrepancies, improving AP processes, and providing guidance and training on AP systems and procedures.

Responsibilities

• Manage and oversee the full-cycle accounts payable process from invoice receipt through payment.
• Review, code, and process high volumes of vendor invoices accurately and in a timely manner.
• Verify invoice details, ensure proper cost allocations, confirm three-way match requirements, and obtain appropriate approvals prior to processing.
• Process vendor invoices using Sage accounting software and related ERP tools.
• Collaborate with company locations and the accounts payable team to research, verify, and resolve invoice and payment discrepancies.
• Mentor, train, and assist team members with AP-related ERP systems and document management system updates.
• Perform supplier statement reconciliations and resolve outstanding issues with vendors.
• Analyze and reconcile designated general ledger accounts to ensure accuracy and completeness.
• Maintain accurate records and documentation to support month-end close and audit-related activities.
• Assist with additional accounting and departmental responsibilities as assigned, contributing to continuous process improvement.

Skills

• Demonstrated experience in accounts payable and high-volume invoice processing.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Solid understanding of basic accounting principles and chart of accounts.
• Excellent written and verbal communication skills for interacting with internal teams and external vendors.
• Strong time management and organizational skills to handle multiple tasks and deadlines.
• Experience with accounting ERP systems, including invoice processing and document management.
• Proficiency with Microsoft Excel for reporting, analysis, and reconciliations.
• Ability to identify, research, and resolve invoice and payment discrepancies.
• Capability to mentor and train team members on AP systems and procedures.

Qualifications

• High school diploma and experience in accounts payable, bookkeeping, accounting, or a related field.
• Associate’s or Bachelor’s degree in Accounting or Business is preferred.
• Proficiency with accounting systems; experience with Sage is highly valued.
• Familiarity with supplier statement reconciliations and general ledger account reconciliations.
• Comfort working with high-volume transactions in a fast-paced environment.
• Ability to adapt to system implementations and process changes.
• Strong interpersonal skills and a collaborative approach to working with accounting and AP teams.

Work Environment

This is an in-office role based in Kansas City, Kansas, working Monday through Friday from 8:00 a.m. to 4:30 p.m. The environment is busy and dynamic, with ongoing system implementations that create opportunities to contribute to process improvements and learn new technologies. You will work closely with a strong team of accounts payable and accounting associates in a collaborative, supportive culture where employees are valued and the company invests in their success.

Pay

The pay range for this position is $21.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Schedule

• Monday through Friday, 8:00 a.m. to 4:30 p.m.
• Fully onsite position in Kansas City, KS
• Contract to Hire