Senior Administrative Specialist III (Travel &Training Coordinator)

About The Role

We are seeking a Senior Administrative Specialist III (TTC) to support our federal government client. The Senior Administrative Specialist III will serve as a professional travel and training coordinator (TTC). All areas of responsibility require multi-tasking and interaction with internal and external executives and agency programs. This role will report to work onsite at the client's location in Atlanta, Georgia. Work hours are 9:00 am to 5:00 pm. All telework arrangements shall be subject to Government approval and may be modified or revoked at any time based on operational requirements. This position is contingent upon contract award.

Responsibilities

• Prepare, review, and process domestic and international travel authorizations in accordance with applicable CDC policies and federal travel regulations.
• Complete and submit travel vouchers and related reimbursement documentation within CDC-required timelines and procedures.
• Maintain travel projections, budgets, and cost-tracking spreadsheets to support planning, reporting, and resource management activities.
• Coordinate and submit conference attendance requests and support documentation to designated points of contact for review and approval.
• Prepare, submit, and track employee training requests and coordinate required approvals within CDC training and administrative systems.
• Assist personnel with travel-and training-related inquiries and ensure supporting documentation is accurate, complete, and properly maintained.
• Coordinate executive calendars and schedules.
• Facilitate VIP visits and leadership engagements.
• Serve as liaison with CDC offices and external partners.

Requirements

• Prior experience working at federal agency such as the CDC required.
• Minimum of 3-5 years of experience supporting senior executives.
• Executive calendar and schedule management.
• Records and file management.
• Prior experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system.
• Prior experience process time and attendance in the TASNet system.
• Prior experience assisting with preparing standard federal administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc.
• Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint).
• Prepare executive communications, reports, briefings, and administrative documentation.
• Prior experience supporting senior federal leadership offices.
• Excellent written and verbal communication and attention to detail.
• Ability to handle confidential information.
• Ability to obtain government clearance.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Qualifications

• Bachelor's degree plus 3-5 years of executive level assistance experience; 6–8 years of experience in lieu of Bachelor's degree may be considered.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• May need to lift up to 25 pounds occasionally.