Senior Administrative Assistant/Agency Travel Coordinator

Key Responsibilities

• Provide administrative support to the President of Ozark National Life and VP of Sales & Distribution, including calendar management, meeting coordination, travel arrangements, expense processing, and follow-up on key action items.
• Prepare, organize, and maintain meeting materials, files, records, reports, and shared documents with a high level of accuracy and confidentiality.
• Cook up internal and external meetings, including scheduling, room setup, agendas, attendee communication, and materials as needed.
• Aid with special projects, departmental requests, and leadership support needs as assigned.
• Represent the President and Ozark National Life and VP of Sales & Distribution professionally when interacting with agents, vendors, hotel partners, associates, and leadership.

Required Qualifications

• 3+ years of experience in Administrative Assistant Support, event logistics, travel coordination, agency support, or a comparable operations role.
• Strong organization and follow-through with the ability to manage competing priorities, detailed timelines, and multiple events at once.
• Experience coordinating travel, lodging, vendors, contracts, invoices, rooming lists, and event details preferred.
• Professional written and verbal communication skills with the ability to interact confidently with executives, agents, associates, vendors, and hotel contacts.
• High level of discretion, sound judgment, and professionalism when handling confidential or sensitive information.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint; ability to maintain accurate trackers and planning documents.
• Willingness and availability to travel for select site visits, agency events and provide on-site support when needed.