Senior Administrative Business Operations Lead – Office of the CEO

Key Responsibilities

• Executive Time Management – Organize and prioritize schedules to ensure alignment with business priorities.
• Travel & Expense Coordination – Manage complex travel itineraries, anticipate conflicts, and process expenses in compliance with company policy.
• Project & Task Ownership – Drive key deliverables, structuring work to optimize efficiency and achieve goals.
• Event Planning & Coordination – Orchestrate large meetings, town halls, and executive offsites with detailed logistics management.
• Technology & Process Optimization – Oversee administrative technology capabilities and ensure compliance with policies and best practices.
• Stakeholder & Business Engagement – Serve as a liaison between executives, internal teams, and external stakeholders to support the CEO's priorities.
• Adaptability & Communication – Effectively adjust to changes in business priorities, ensuring seamless operational execution.
• Confidential Administrative Support – Manage high-level business matters with discretion and professionalism.

Basic Qualifications

• Must-Have: Minimum 7 years of experience in administrative support for senior executives.
• Expertise in decision-making, prioritization, and discretion in handling confidential matters.
• Excellent written and verbal communication skills, with strong active listening abilities.
• Ability to operate in ambiguity and make quick decisions with limited information.
• Strong understanding of business operations, strategic scheduling, and executive coordination.
• Prior experience supporting C-level executives in a financial or technology firm.
• Familiarity with global business coordination and executive leadership workflows.