Senior Administrative Assitant

Year-round, 10-month full-time position based at one of our 40+ resorts across 3 continents. Applications reviewed on a rolling basis up to 90 days after posting or until filled.

About the role

Support all administrative and payroll operations of the Ski & Snowboard School, including instructor onboarding, payroll entry, data entry, tracking, and reporting. This role ensures smooth day-to-day operations of the Ski & Ride School business office while assisting with recruitment, training, and compliance tasks.

Responsibilities

• Ensure all administrative needs of the Ski and Ride School are met, such as ordering, data entry, reporting, filing, and staff communications.
• Manage payroll and timekeeping entry and auditing, ensuring timely corrections for discrepancies and escalating concerns to management.
• Support the hiring team with recruitment and onboarding, including participation in recruitment and hiring events, coordinating interviews, orientation, paperwork, and training.
• Support the Training team with reporting, tracking, and scheduling.
• Maintain organization and cleanliness of the Ski and Ride School business office.
• Assist employees with HR-related questions, maintaining confidentiality with sensitive information.
• Assist the Ski School leadership team in creating reports, documents, presentations, and preparing for meetings.
• Assist Department Managers with Time & Labor and payroll issues as needed.
• Order supplies, materials, tools, and equipment through Coupa or other VRI-approved systems and policies.
• Monitor payroll and HR systems to ensure accurate and timely compensation for all Ski and Snowboard School employees.
• Lead and train seasonal Administrative Assistants and Supervisors for the Ski and Snowboard School.
• Track compliance with Federal, State, County, and local employment policies and codes, including hiring I-9 compliance and seasonal separations.
• Assist in Resort operations as needed, including operating surface lifts and scanning.

Requirements

• High School Diploma or GED; some college preferred.
• 1+ years of previous administrative experience.
• Advanced knowledge and ability to use computer software (MS Word, Outlook, PowerPoint, SmartSheet, Teams, Excel) to handle accounting data, project timelines, and other applications supporting the Ski and Ride School.
• Strong foresight and emotional intelligence.
• Ability to administratively support the Ski and Snowboard School Departments and Managers.
• Excellent written and verbal communication skills.
• Excellent organizational skills.
• Fluent English language skills.

Pay

Starting wage: $22.09/hr – $25.99/hr.

Benefits

• Ski/Mountain Perks: Free passes for employees, discounted lift tickets for friends and family, and free ski lessons.
• Additional employee discounts on lodging, food, gear, and mountain shuttles.
• 401(k) Retirement Plan.
• Employee Assistance Program.
• Excellent training and professional development.
• Referral Program.
• Full-Time Roles Eligible For:
  • Health Insurance (Medical, Dental, and Vision plans for eligible seasonal employees after working 500 hours).
  • Free ski passes for dependents.
  • Critical Illness and Accident plans.