Senior Administrative Assistant - Research Office

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence as needed, which may contain confidential information.
• Use complex functions of a variety of computer applications and software packages to develop macros and templates.
• Proofread and format documents to ensure accuracy.
• Screen telephone calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compile data and information from multiple sources to prepare reports.
• Assist in budget preparation and monitoring expenditures.
• Process payment requests, requisitions, and invoices.
• Distribute mail and organize filing systems accurately maintaining records.

Requirements

• Excellent verbal and written communication skills with advanced Microsoft Office proficiency.
• Strong knowledge of computer and mobile technologies, clerical procedures, customer service, collaboration, and information management.
• Demonstrated professionalism, critical thinking, problem-solving, attention to detail, and accountability.
• Ability to prioritize and organize work, meet deadlines, work effectively with diverse individuals, and succeed both independently and as part of a team.
• Proven ability to plan and coordinate projects that impact the work of others.

Qualifications

• Appropriate experience may be substituted on equivalent basis.
• Minimum Required Education: High school diploma
• Minimum Required Experience: 5 years of experience
• Field: Veterinary, Healthcare or related field

Physical Requirements

• Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
• Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids.
• Work is performed in an environmentally controlled environment.

Sensory Acuity

• Ability to detect and translate speech or other communication required.
• May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Benefits

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental, along with Flexible Spending options.
• 403B Retirement Package.
• Competitive Vacation and Paid Holidays.
• Tuition Reimbursement.
• Paid Parental Leave.
• Employee & Family Assistance Program (EFAP).
• Pet Insurance.
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment, etc.

At MCW, all endeavors are driven by shared organizational values: Caring, Collaborative, Curiosity, Inclusive, Integrity, and Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives.