Senior Administrative Assistant - Otolaryngology - Days

Key Responsibilities

• Manages faculty and division calendars
• Updates and distributes on-call calendars
• Tracks PTO and clinic closures
• Sets agendas and distributes materials for division meetings
• Manages event planning and logistics for division events
• Captures and maintains medical records, charts, and reports
• Processes travel reimbursements
• Purchases medical/office supplies
• Supports secretarial duties using medical terminology

Skills & Competencies

• Organizational & Multitasking Skills
• Excellent Communication (both written and verbal)
• Proficiency in Medical Terminology
• Knowledge of Hospital/Clinical Administrative Systems
• Independence & Decision-Making Ability
• Techonological Proficiency (likely in tools such as Outlook, Excel, EMR systems)

Education & Training

• High School Diploma or equivalent
• Associate Degree in Business, Accounting or related field from an accredited program

Physical Requirements

• Lifting 20-50 lbs.
• Prolonged standing, Prolonged sitting, Frequent bending, Walking (distance), Climbing (steps, ladder, other), Repetitive motion
• Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
• Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Frequent and intense customer interactions, Noisy environment, Able to adapt to frequent change