Senior Administrative Assistant - Office of Nursing Research - School of Nursing

About the role

The Office of Nursing Research at the Nell Hodgson Woodruff School of Nursing seeks a Senior Administrative Assistant to support a Chair or Assistant Dean, Assistant Vice President, or Assistant Vice Provost. The position is primarily in-person with the option to work remotely twice a week.

Responsibilities

• Provides administrative support for a Chair or Assistant Dean, Assistant Vice President, or Assistant Vice Provost.
• Oversees office operations and ensures compliance with policies and procedures.
• Prepares or assists in preparing budgets, grant applications, proposals, status reports, and financial statements.
• Develops and maintains spreadsheets.
• Initiates, processes, and maintains records and invoices.
• Keeps managers informed of account status, authorizes expenditures, and identifies cost-effective alternatives.
• Coordinates, attends, prepares materials for, and takes minutes at meetings and special events.
• Prepares charts and graphs for reports and presentations.
• Screens incoming correspondence and identifies items of special interest to managers or others.
• Reviews incoming correspondence and prepares appropriate responses based on the manager's views.
• Composes, edits, and types correspondence, reports, and manuscripts under minimal guidance.
• Takes dictation or transcribes from a machine.
• Maintains various databases and/or spreadsheets.
• Sets up and organizes filing systems.
• Answers, screens, and routes incoming telephone calls.
• May supervise or direct the work of other administrative clerical/secretarial employees.
• Oversees ordering and maintenance of office supplies and forms.
• May coordinate domestic or foreign travel arrangements.
• Performs related responsibilities as required.

Qualifications

• A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
• Proficient with word processing, spreadsheet, and presentation software applications.

Benefits

This role offers the opportunity to work from home regularly, but must be able to commute to Emory University on a flexible weekly schedule based on business needs. The schedule is based on agreed-upon guidelines of the department.