Senior Administrative Assistant - Nursing Education

About the role

UT MD Anderson Cancer Center aspires to be the destination for nurses, leading with an innovative and inspiring environment that supports growth and empowers nurses. The organization is committed to shaping the future of nursing through strategic, forward-looking efforts.

Responsibilities

• Performs complex administrative duties.
• Composes formal and informal correspondence.
• Creates and formats presentations.
• Captures and formats data for reports.
• Coordinates human resources activities for the department.
• Interprets institutional policies for employees.
• Maintains and balances company center budget activity.
• Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
• Participates and assists in the patient care process by handling telephone calls from patients, referring physicians, care centers and new patient referrals.
• Assists the faculty in building or maintaining their referral practice by providing professional and supportive assistance to new patients and referring physicians.
• Coordinates and maintains trainee, fellowship, observer and/or visitor programs for the department.
• Responsible for departmental purchasing.
• Develops and determines priorities and monitors status of special project.
• Directs and coordinates all project activities through delegated subordinates and establishes budget control systems to control expenditures.
• Special projects including planning and implementing information systems and/or grant and contract preparations.
• Affords assistance in strategic planning for department.
• Coordinates functions including maintenance of physical plant, physical inventory and space planning.

Requirements

• High School Diploma or Equivalent
• Associate's Degree or Preferred: Bachelor's Degree
• 5 years Administrative/secretarial experience.
• or Required: 3 years Required experience with Associate's degree.
• or Required: 1 year Required experience with Bachelor's degree.

Qualifications

• The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of critical infrastructure.

Skills

• Advanced skills in Microsoft Office applications.
• Presentation development.
• Calendar management.
• Project coordination.
• Professional business communication.

Benefits

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, employer-paid life and reduced salary protection programs.