Senior Administrative Assistant - Courts

About the role

This position performs complex and highly responsible legal, secretarial, clerical, and customer service duties to manage all civil and criminal filings and collection of all fines, costs, restitution and fees for the Magistrate and District Court.

Responsibilities

• Receives and processes civil filings and case files; determines the jurisdiction of the case, type of case and required filing fees;
• Establishes amount due and accepts payments for bonds, fines, fees, restitution, and other reimbursements and balances payments received;
• Maintains individual cash drawer;
• Monitors cases and paperwork flow for appropriate time frames, processing and follow-up;
• Records criminal charges and other information into the Idaho Supreme Court Case Management System for processing including misdemeanor citations, infraction citations and felony complaints;
• Serves as a point of contact for the public, attorneys, Judges, other court personnel, law enforcement personnel and various State departments;
• Provides information to customers on court proceedings, status of cases, associated penalties, and other related information;
• Prepares clerk records for appeals including preparation of copies, indexing, page numbering, preparing exhibits and exhibit lists;
• Processes domestic violence protection orders, local and foreign;
• Takes pleas of not guilty and guilty on payable misdemeanor charges;
• Provides background and criminal checks to the public and other courts;
• Answers phone calls and responds to questions;
• Provides information regarding payment of citations, license suspension, license reinstatements, court hearings, process for filing small claims, filing civil complaints, how to enter pleas and other information, without giving legal advice;
• Creates, types and proofs letters to attorneys and non-represented parties regarding case filings and filing fees;
• Collaborates with state Department of Transportation (DOT) on license suspensions, renewals, modified judgments, and related issues;
• Provides the Bureau of Criminal Identification with any change from the original judgment in a criminal case;
• Performs other related duties as required.

Requirements

High school diploma or GED equivalency is required; one (1) to two (2) years of experience in an office setting performing general clerical duties and the ability to learn legal terminology and each segment of the court system.

Qualifications

The ideal candidate will have excellent attention to detail, strong organizational skills, and the ability to work independently and as part of a team. Proficiency in Microsoft Office Suite is preferred.

Skills

Knowledge of legal terminology, ability to handle sensitive information, strong communication skills, and proficiency in Microsoft Office.

Benefits

Excellent Medical/Dental/Vison insurance at a low cost to you and your family. County provided life insurance in addition to optional life insurance PERSI 401k contributions. Vacation, sick, and holiday leave for work-life balance.

Pay

$30.00 - $35.00 per hour based on experience.

Schedule

Monday through Friday 8 am to 5 pm schedule.