Senior Administrative Assistant

Key Responsibilities

• Provide comprehensive administrative support to managers and department leaders
• Manage calendars, schedule meetings, and coordinate conference room bookings
• Cook domestic and international travel arrangements, including flights, hotels, transportation, and itineraries
• Aid employees with visa applications, passport renewals, travel documentation, and related requirements
• Organize and support company conferences, trade shows, customer meetings, and corporate events
• Prepare, edit, and format business documents, presentations, reports, and correspondence using Microsoft Office applications
• Maintain accurate records, filing systems, and administrative documentation in both electronic and paper formats
• Process expense reports, invoices, and other administrative paperwork as required
• Serve as a point of contact for internal and external stakeholders, ensuring professional communication and timely responses
• Cook visitor logistics, meeting materials, and hospitality arrangements
• Manage office supplies and inventory, ensuring the office remains organized and operational
• Support special projects and additional administrative initiatives as assigned

Requirements

• High school diploma required; Associate's or Bachelor's degree preferred
• 3-4 years of experience in an Administrative Assistant, Senior Administrative Assistant, or related corporate support role
• Experience coordinating domestic and international travel arrangements
• Knowledge of visa, passport, and travel documentation processes preferred
• Experience supporting meetings, conferences, trade shows, or corporate events
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong organizational skills with exceptional attention to detail
• Able to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent verbal and written communication skills
• Strong customer service mindset and interpersonal skills
• Able to handle confidential information with professionalism and discretion
• Self-motivated, dependable, and able to work independently while collaborating effectively with teams

Benefits

• Health Insurance
• Flexible Spending Account
• Dental Insurance
• Vision Insurance
• Life Insurance - company paid and voluntary
• 401(k) with company matching
• Employee assistance program
• Disability - company paid