Senior Administrative Assistant

Location: Fountain Valley, CA (Onsite)

About the role

Our client, a leading automotive company, is seeking an experienced Senior Administrative Assistant to provide high-level support to Supply Chain Management leadership, including VP-level executives and their teams. This temporary role (approximately 6 months covering a leave of absence) requires a highly organized, proactive professional who can manage multiple priorities, maintain confidentiality, and work independently in a fast-paced corporate environment.

Responsibilities

• Support VP-level leadership and approximately nine direct reports
• Manage complex calendars, meeting schedules, and executive priorities
• Coordinate domestic and international travel arrangements and process expense reports
• Organize weekly, monthly, and quarterly leadership/governance meetings
• Attend meetings, take detailed notes, distribute minutes, and track action items
• Draft and distribute departmental communications
• Coordinate refreshments and meeting logistics for executive meetings
• Maintain department organizational charts, contact lists, supplies, and equipment
• Manage department budgets and administrative processes
• Partner with internal teams to support special projects and organizational initiatives

Requirements

• 4+ years of Administrative Assistant or Executive Assistant experience
• Experience supporting senior leaders, preferably at the VP level or higher, within a corporate environment
• Strong calendar management and scheduling experience
• Experience coordinating travel and submitting expense reports
• Advanced proficiency in Microsoft Office, including Excel, Outlook, PowerPoint, Word, and OneNote
• Excellent organizational, communication, and multitasking skills
• Ability to work independently with minimal supervision
• Professional demeanor and ability to handle confidential information
• Budget tracking and meeting governance experience

Qualifications

Bachelor's degree, preferred

Pay

$25-$28/hr

Schedule

Monday-Friday | Flexible hours between 6:00 AM and 5:00 PM