Senior Administrative Assistant

Full‑time, onsite position in Seattle, Washington.

Responsibilities

• Manage calendars, incoming calls, and email correspondence for the Associate Vice Provosts.
• Coordinate travel arrangements and itineraries for the Associate Vice Provosts and visiting international scholars/guests.
• Prepare and process invoices, requisitions, reimbursements, and other expenditures; track and reconcile budgets.
• Organize meeting and event logistics, including room reservations, A/V setup, technical support, catering, and distribution of materials.
• Take meeting minutes and prepare reports, newsletters, the annual report, and other correspondence.
• Maintain email distribution lists, partnership databases, the Office of Global Engagement SharePoint site, and CLIC alumni database and photo archives.
• Support the Global Jesuit Initiatives as directed by the Special Assistant to the Provost for Strategic Initiatives.
• Coordinate logistics for the CLIC Language Partner Program and assist with grant‑funded activities such as career workshops.
• Collaborate with the Provost, senior vice provosts, vice provosts, deans, and their staff on various business needs.
• Handle confidential matters with professionalism, diplomacy, and discretion.

Minimum Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2–3 years of successful administrative support experience.
• Ability to multi‑task, prioritize projects, and work independently.
• Strong organizational, planning, and attention‑to‑detail skills.
• Excellent verbal and written communication, including editing correspondence and documents.
• Advanced knowledge of Microsoft Office suite and ability to quickly learn new systems.
• Reliability, positive attitude, and willingness to pitch in as needed.

Preferred Qualifications

• Master’s degree.
• Experience supporting a senior executive.
• Knowledge and experience in higher education and international relations.
• Thorough understanding of university organization and operations.

Compensation

Salary range: $42,900 – $52,000, determined based on qualifications, budget, internal equity, and market information.

Benefits

• Choice of three medical plans, plus dental and vision insurance.
• Life insurance, short‑ and long‑term disability coverage.
• Retirement contributions up to 10% (5% nonelective + dollar‑for‑dollar match up to 5%).
• 100% paid tuition for employee and dependents.
• Subsidized transportation benefit.
• Wellness program with free access to an onsite fitness facility.
• Generous holiday schedule, paid holiday break in December, vacation, sick leave, and community service leave.