Senior Administrative Assistant

About the Role

We are seeking a highly organized, proactive, and professional Senior Administrative Assistant to provide executive-level administrative support within our Engineering organization. In this role, you will help keep day-to-day operations running smoothly by managing calendars, coordinating meetings and travel, supporting purchasing and expense processes, and serving as a trusted point of contact for leaders, employees, and external partners. This is a great opportunity for someone who enjoys variety, takes pride in attention to detail, and thrives in a fast-paced, collaborative environment.

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and recurring leadership forums.
• Coordinate domestic and international travel arrangements, including itineraries, lodging, transportation, passport and visa support, and visitor logistics.
• Organize meeting logistics, including agendas, meeting materials, catering, room setup, minutes, and follow-up communications.
• Support purchasing, purchase order tracking, invoice processing, and issue resolution by partnering with internal teams and suppliers.
• Prepare and process expense reports and provide guidance to employees on expense and travel-related processes.
• Maintain office and lab supply coordination, distribution lists, documentation requests, conference room needs, and other administrative processes.
• Handle confidential information with professionalism, discretion, and sound judgment.
• Support special events and department activities such as team gatherings, retirements, training sessions, and visitor support.

Qualifications

• 10+ years of experience providing administrative support to senior leaders or executives.
• Strong proficiency with Microsoft Office tools and comfort learning internal systems and approval workflows.
• Excellent organizational skills with the ability to manage multiple priorities, deadlines, and details simultaneously.
• Strong written and verbal communication skills with a professional and customer-focused approach.
• Ability to work independently, anticipate needs, solve problems, and maintain confidentiality.

Education Requirements

Bachelor’s degree in Business Administration or a related field preferred; equivalent experience will also be considered.

This position is not eligible for employer-sponsored work authorization. Do not apply for this role if you will need immigration sponsorship now or in the future. This includes direct company sponsorship, entry of Nexteer as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc.)