Senior Administrative Assistant

About the role

Join a fast-paced, collaborative environment supporting senior leaders across technology and product teams. In this role, you will play a critical part in ensuring operational efficiency through expert calendar coordination, travel planning, and administrative support.

Responsibilities

• Manage complex executive calendars, prioritize competing demands, and resolve scheduling conflicts while aligning with leadership priorities across multiple teams.
• Cook up end-to-end travel arrangements, including flights, accommodations, and itineraries, ensuring accuracy and responsiveness to changing plans.
• Anticipate scheduling and logistical needs proactively, making adjustments based on evolving business priorities.
• Organize and support internal and external events such as town halls, leadership meetings, and team offsites, ensuring smooth execution.
• Partner with vendors and internal stakeholders to coordinate logistics, materials, and communications for meetings and events.
• Prepare, submit, and manage expense reports with accuracy and timeliness for leadership review.
• Identify opportunities to improve administrative processes and contribute best practices to enhance team efficiency.
• Collaborate closely with senior executive assistants and administrative peers to ensure consistent and high-quality support across leadership teams.
• Provide backup administrative support when needed to ensure continuity of operations.

Requirements

• 3+ years of experience in administrative support roles assisting business or executive leaders.
• Strong expertise in calendar management, including scheduling complex, multi-time-zone meetings.
• Excellent organizational skills with the ability to manage multiple priorities and maintain strong attention to detail.
• Proven ability to anticipate needs and resolve scheduling, travel, or logistical challenges with minimal supervision.
• Strong written and verbal communication skills with the ability to tailor messaging to different audiences.
• High level of professionalism, discretion, and ability to handle confidential information.
• Proficiency in Microsoft Office tools (Excel, Word, PowerPoint, Outlook) and experience with collaboration tools such as Zoom and Slack.
• Strong problem-solving skills and ability to work effectively in a fast-paced, evolving environment.
• Experience with AI tools or automation solutions is a plus.

Benefits

• Competitive base salary ranging from $55,000 to $65,000 USD.
• Eligibility for additional compensation such as bonuses depending on role and performance.
• Comprehensive healthcare coverage, including medical, dental, and vision insurance.
• Paid vacation and company holidays.
• Health and wellness days to support work-life balance.
• Birthday day off as an additional personal benefit.
• Remote-first work environment with flexibility.
• Collaborative, people-focused culture that values growth and inclusion.
• Opportunities for professional development and exposure to senior leadership teams.