Senior Administrative Assistant

About the role

This is an in-office Senior Administrative Assistant position located in Roseville, CA, providing comprehensive administrative support to partners, managers, and staff.

Responsibilities

• Provide general administrative support to partners, managers and staff with integrity and professionalism.
• Answer phones and greet clients; type, fax, copy, scan, email; prepare correspondence and PowerPoint presentations; assist with travel arrangements; prepare expense reports.
• Coordinate various management and committee meetings: reserve resources, order catering, record minutes, ensure follow‑up on open discussion points.
• Coordinate with the marketing team to meet industry business development objectives.
• Monitor executives’ mail and e‑mail, determine priority, and draft responses or replies by phone or e‑mail when necessary.
• Compose and prepare confidential correspondence, reports, presentations and other complex documents.
• Schedule appointments and reserve meeting rooms.
• Sort and distribute mail; post and deliver outgoing mail.
• Collaborate with local office management to plan and coordinate on‑site and off‑site events (invites, venues, caterers, food and beverage for business development meetings, recruiting, training or seminars, partner socials, etc.).
• Plan for client or internal staff meetings and department training via conference calls, video conference or in person.
• Participate in and coordinate campus recruitment efforts for the office.
• Maintain a positive influence within the team and office environment.
• Ensure regular and predictable in‑office attendance.
• Collaborate with the administrative team to meet deadlines and provide backup support.
• Willingly take on new challenges and support special projects as needed.
• Demonstrate strong multitasking abilities and the capacity to meet deadlines.

Requirements

• Associate’s Degree in Business Administration or a related field (preferred).
• 5+ years of experience in administrative support at the executive level (required); experience in a professional service or accounting firm preferred.
• Must be authorized to work in the United States now or in the future without visa sponsorship.
• Ability to work prolonged periods of standing and sitting, with some bending, stooping, and stretching; capable of lifting 20 lbs.
• Flexibility to work additional hours during peak periods of the year.

Skills

• Excellent organizational and customer relation skills.
• Thrives in a high‑volume, fast‑paced environment with strong multitasking ability.
• Strong written and verbal communication skills.
• Ability to collaborate in a team with a positive attitude and also work independently with limited supervision.
• High professional standards and strict client confidentiality.
• Prioritization skills to manage multiple projects and meet deadlines.
• Proficiency with computer‑based technology, including:
• Microsoft Excel – create spreadsheets, data entry, basic formulas, format worksheets.
• Microsoft Word – formatting, creating tables, headers & footers, mail merge.
• DocuSign – create, send, and track documents for e‑signature.
• Adobe Acrobat – create, edit, and comment on PDFs.
• Microsoft Outlook and Teams.

Benefits

• Generous paid time off.
• Comprehensive medical, dental, and vision insurance.
• 401(k) profit sharing.
• Life and disability insurance.
• Lifestyle spending account.
• Certification incentives.
• Education assistance.
• Referral program.

Pay

$30.00‑$37.00 per hour.