Senior Administrative Assistant

Location: San Jose, CA

Salary Range: $90,000 to $95,000. Final determination of starting pay will vary based on job-related knowledge, skills, education, and experience. We provide a competitive compensation package that includes a robust benefits program.

Who We Are

Since 1954, Cupertino Electric, Inc. (CEI) has built a reputation for delivering high-profile, complex projects with integrity. We are problem solvers, innovation seekers, and team players who prioritize safety. As part of Quanta Services (PWR:NYSE), we are North America’s largest employer of skilled craft labor. Our work improves lives and shapes landscapes.

The Commercial Team

Our project management teams, in-house engineering resources, and skilled union field staff collaborate to deliver innovative commercial projects tailored to our clients’ unique needs.

About the Role

The Senior Administrative Assistant at Cupertino Electric provides high-level administrative support to VPs, senior leaders, and departmental teams. This role requires exceptional organizational skills, strong judgment, and the ability to manage competing priorities in a fast-paced environment. You will partner closely with the Executive Assistant to support operational execution, standardize administrative processes, and coordinate across executive leadership. The role demands independence, proactive anticipation of needs, and strong follow-through.

Responsibilities

• Support the Interiors team, including Vice Presidents, Project Executives, Senior Project Managers, Project Managers, APMs, and Project Engineers, facilitating information flow between the office, field, vendors, and general contractors.
• Manage complex calendars across multiple time zones, scheduling meetings, resolving conflicts, and anticipating executive needs.
• Prepare executive-level correspondence, presentations, and reports with accuracy and professionalism.
• Allocate and process expense reports.
• Coordinate domestic travel, itineraries, and logistics.
• Handle confidential information with discretion and professionalism.
• Support day-to-day departmental operations, ensuring deadlines and deliverables are met.
• Maintain organizational systems, filing structures, and documentation to improve efficiency.
• Assist with budgeting, invoice processing, and vendor coordination.
• Organize team meetings, offsites, events, and cross-functional activities.
• Coordinate documentation flow related to contracts, change orders, and project administration.
• Support standardization of administrative processes across teams to ensure consistency and efficiency.
• Assist in onboarding coordination for new hires, including workspace setup, system access tracking, and introductions.
• Maintain tracking tools for recurring operational deliverables.
• Partner with the Executive Assistant to implement and reinforce administrative best practices.
• Partner with executives on special projects, tracking tasks, milestones, and communications.
• Serve as a point of contact for internal teams and external partners, providing timely and clear communication.
• Conduct research, prepare summaries, and provide data or insights to support leadership decisions.

Requirements

• Excellent organizational, time management, and project management skills.
• Ability to work effectively in a fast-paced environment.
• Outstanding written and spoken communication skills.
• Strong critical reasoning and attention to detail.
• Demonstrated judgment, confidentiality, and professionalism.
• Ability to work independently and proactively anticipate needs.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience with Oracle and JD Edwards is highly desirable.
• High School Diploma or GED required.
• Five (5) years of administrative experience required; experience in the construction industry preferred.
• Applicants must be authorized to work in the United States; sponsorship is not available.