Senior Administrative Assistant

About the role

Copley Hospital, located in Morrisville/Stowe VT, is seeking a Senior Administrative Assistant to support the administrative office, the President/CEO, the Senior Management Team, and Administration staff. This individual will provide operational, administrative, and support services, including scheduling, correspondence, meeting coordination, and special projects. The role requires strong prioritization skills, a positive attitude, and professionalism.

Responsibilities

• Facilitate and complete administrative and special projects, as assigned.
• Attend meetings, as required, and assist in coordinating events for Administration, Board, and Medical Staff.
• Follow through on assignments, track decisions, and ensure timely completion of recommendations from meetings.
• Compose, proofread, and edit correspondence on behalf of the Administration Office.
• Utilize systems to maintain administrative and Board documentation and education; learn new software promptly.
• Interact professionally with local, state, and national organizations.
• Facilitate communications between Administration and internal/external groups.
• Identify areas for administrative efficiency improvements and develop performance plans.
• Field visitors and calls, referring them to the appropriate individual for resolution.
• Coordinate schedules around time off with the Executive Assistant to ensure daily coverage.
• Serve as Notary Public for the organization, if licensed.
• Perform other duties to ensure smooth operation of Administration.
• Manage and order office supplies and materials as needed.

Requirements

• Associate degree or certification equivalent (preferred).
• 2-3+ years of relevant experience.
• Excellent oral and written communication skills, diplomacy, and organizational abilities.
• Ability to manage complex internal and external relationships with maturity, integrity, and professionalism.
• Proficiency in Microsoft Office Products (Outlook, Word, Excel, PowerPoint).
• Familiarity with Lamoille County and regional healthcare agencies/services (preferred).

Pay

$22-25/hour. The posted range reflects compensation for candidates with limited experience; offers may vary based on experience, education, skills, internal equity, and market data.

Schedule

Full-Time (Part-Time available).