Senior Administrative Assistant

About the role

Carmel Partners, one of the nation’s leading specialists in real estate investment management, with expertise in the investment, development, and construction of multi-family real estate, is seeking a Senior Administrative Assistant in our San Francisco, CA Office.

Responsibilities

• Proactively manage and optimize complex calendars, prioritizing meetings and resolving conflicts
• Manage executive and team/department calendars
• Cook up a high volume of meetings across multiple stakeholders and time zones, including scheduling, logistics, preparation, and onsite execution (room setup, materials, catering, and cleanup)
• Develop and distribute agendas and pre-read materials
• Aid in preparing and formatting presentations, reports, and meeting materials
• Attend meetings to capture notes, document decisions, and track action items
• Prepare, submit, and track expense reports in a timely and accurate manner
• Coordinate travel arrangements, including itineraries and logistics
• Plan and coordinate team off-sites, departmental events, and regional meetings
• Maintain organized digital and physical filing systems in compliance with company standards
• Partner with administrative team members to ensure seamless support and cross-coverage, including front desk support
• Serve as a professional point of contact for internal and external stakeholders
• Communicate with clarity, professionalism, and a high level of responsiveness
• Maintain strict confidentiality and exercise sound judgment in handling sensitive information
• Adapt to and leverage evolving technologies, including enterprise AI tools

Requirements

• 3-5+ years of administrative experience supporting multiple leaders
• Bachelor’s degree preferred
• Experience in real estate, private equity, professional services, or a related industry is preferred
• Exceptional organizational and time management skills
• Proven ability to proactively manage calendars, meetings, and administrative workflows
• Experience supporting meeting logistics, including agenda preparation, note-taking, and action item tracking
• Advanced proficiency in Excel and the Microsoft Office Suite (Outlook, Word, PowerPoint)
• Experience with expense management and scheduling tools (e.g., Concur, Zoom, MS Teams)
• Experience with Canva or similar design tools a plus
• Strong written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Ability to work effectively in a team-oriented administrative model and provide cross-coverage as needed
• Notary Public preferred; may be required to obtain upon hire

Qualifications

• Deep intellectual curiosity and the desire to apply excellent skills to drive value and help create a cohesive team environment within the office
• Excellent organization and time management skills - able to manage and execute multiple projects simultaneously
• Values relationships - thrives in a collaborative team setting as well as working independently
• Demonstrates impeccable integrity and dependable judgment

Skills

• Exceptional organizational and time management skills
• Proven ability to proactively manage calendars, meetings, and administrative workflows
• Experience supporting meeting logistics, including agenda preparation, note-taking, and action item tracking
• Advanced proficiency in Excel and the Microsoft Office Suite (Outlook, Word, PowerPoint)
• Experience with expense management and scheduling tools (e.g., Concur, Zoom, MS Teams)
• Experience with Canva or similar design tools
• Strong written and verbal communication skills
• High level of professionalism, discretion, and attention to detail

Benefits

Compensation and benefits play a key role in your choice of employer, and our goal is to invest in you and your experience here. You’ll find competitive compensation and a comprehensive benefits package at Carmel.

Pay

The anticipated annualized base compensation range is $105,000 to $115,000 Base. Total compensation for this role also includes a bonus incentive in addition to the base salary. The Company reserves the right to ultimately pay more or less than the posted range and to offer additional benefits and other compensation, depending on circumstances unrelated to an applicant’s sex or other protected status under local, state, or federal law.

Schedule

This is a full-time, non-exempt (hourly) position.