Senior Administrative Assistant

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer. General Description The Senior Administrative Assistant is responsible for providing high quality and strategic administrative support to assigned functions, i.e. Digital & AI organization. This role will perform a wide range of responsibilities of operational activities independently, with the objective of. Key responsibilities include, but not limited to, coordinating, and managing complex daily calendars, coordinating and logistical planning of meetings and events, domestic and international travel arrangements, scheduling candidate interviews, maintaining office supplies, handling incoming and outgoing mail, and other responsibilities. Project and other duties may be assigned Essential Functions Of The Job Support GSDS by actively managing administrative/project support, coordinating all travel arrangements (domestic and international), preparing/hosting key department meetings, draft/review/send communications on behalf of the executive, and maintaining various records and documentsUnderstand business priorities and proactively streamline administrative workflows under area of influencePossess skills to organize data for insights to help with decision making and assist in select budget management across GSDS through partnering with internal/external stakeholders and cross-functional colleaguesProvide general administrative/project support including creation of presentation materials to various GSDS teams and/or BeOne teams as assignedOrganize and schedule meetings, (e.g. townhalls, off-sites, onboarding, celebration events, cross-functional organized events) as needed for various groups, with a mindset of budget control and reception to feedback for future improvementsAssist with travel arrangements (domestic and international) for senior members of the department/company and contractors as neededHandle expenses and reconcile corporate credit card expenses on a monthly basisEnsure and maintain confidentiality of all appropriate communications and documentationSchedule and coordinate candidate phone, video, and in-office interviews; Arrange travel accommodations for out of state candidatesResponsible for coordinating onboarding process and plan for new employees, including request and set up of equipment, arrange meetings aligned with onboarding plan, etc.Responsible for greeting and coordinating orientation to new employeesOrganize office operations and proceduresCoordinate with GTS (IT) & WPS (Workplace Services) department on all office equipment needsBuild and maintain internal cross-functional relationshipsProvide general support to visitorsParticipate actively in the planning and execution of company events on a quarterly basis; Coordinate catering for different meetings and events in/out of the officeConduct clerical duties, including document management/organization/preparation and management of high email volumeBe flexible to take on other emerging assignments as assigned when necessary Location: Preferred based in San Carlos, CA Qualifications Minimum of 5+ years’ experience assisting high level leaders; multiple disciplines a plusExtensive experience in efficiently multi-tasking between business partners and prioritiesAbility to independently work in an ambiguous yet fast-paced environmentAbility to work independently in a fast-paced environment with constantly changing prioritiesStrong organizational and communication skills, team-oriented philosophy, and problem-solving skillsDemonstrated ability to relate well with all levels of management and peersA positive can-do attitude Computer Skills High level of proficiency with Microsoft Office, Outlook, Concur, Zoom Education Required Bachelor’s degree BeOne Global Competencies When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world. Fosters TeamworkProvides and Solicits Honest and Actionable FeedbackSelf-AwarenessActs InclusivelyDemonstrates InitiativeEntrepreneurial MindsetContinuous LearningEmbraces ChangeResults-OrientedAnalytical Thinking/Data AnalysisFinancial ExcellenceCommunicates with Clarity Global Competencies When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world. Fosters TeamworkProvides and Solicits Honest and Actionable FeedbackSelf-AwarenessActs InclusivelyDemonstrates InitiativeEntrepreneurial MindsetContinuous LearningEmbraces ChangeResults-OrientedAnalytical Thinking/Data AnalysisFinancial ExcellenceCommunicates with Clarity Salary Range: $36.68 - $45.68 per hour BeOne is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeOne Medicines Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness. We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, Title I of the Americans with Disabilities Act of 1990, and any other applicable federal, state or local laws, applicants who require reasonable accommodation in the job application process may contact accommodationsus@beonemed.com.