Senior Administrative Assistant 2
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, no boilerplate, no navigation, EEO, etc. Must not include placeholder sections like Pay if not specified. The posting includes compensation: "Compensation Grade Hourly Range $35.64". That's pay info. So we can include a Pay section with that. Schedule: "Time Type Full time". Also "Work Model Hybrid". So schedule info: full time, hybrid. Could include Schedule section. Benefits: not mentioned explicitly. There's mention of background check, health requirements but not benefits. So we should not create Benefits section unless specific benefits listed. There's no explicit benefits like health insurance, retirement. So omit Benefits.
We need sections: About the role (overview), Responsibilities, Requirements (maybe Required Skills And Abilities), Qualifications (Required Education and Experience), Skills (maybe Preferred Skills And Abilities). But we must avoid duplication. The instructions: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We should include only those with real content.
We have overview paragraph at start: "Working at Yale means contributing...". That's about the role? Could be About the role. Then there is "Overview Reporting to the assistant director..." which is more detail. We'll combine into About the role.
Responsibilities: there is a list of primary responsibilities (bulleted). Also later "Principal Responsibilities" list (1-10). We need to preserve all substantive info; we should not duplicate. We could combine them into one responsibilities section, but ensure we don't lose info. Could list both sets as - . Might be okay.
Requirements: maybe "Required Skills And Abilities". That's skills/abilities. Could be Requirements or Skills. The instruction says we can use Requirements for qualifications like education/experience, and Skills for abilities. We'll decide: Requirements = Required Education and Experience. Skills = Required Skills And Abilities and Preferred Skills And Abilities.
Qualifications: maybe we could treat Required Education and Experience as Qualifications. But we already used Requirements for that. Let's map: Requirements = Required Education and Experience. Skills = Required Skills And Abilities + Preferred Skills And Abilities. Qualifications maybe not needed. But we need to include only sections with real content. We could omit Qualifications if we covered education under Requirements. However the instruction list includes Qualifications as possible heading; we can omit if not needed.
Pay: we have compensation grade hourly range $35.64. Also maybe "Compensation Grade Labor Grade E". We'll include Pay.
Schedule: we have Time Type Full time, Duration Type Staff, Work Model Hybrid. So schedule: Full-time, Hybrid.
We must not include boilerplate like EEO, background check, health requirements, posting disclaimer, note about tobacco-free, etc. Remove those.
We must preserve all substantive information: that includes the overview paragraphs, responsibilities lists, required skills, preferred skills, required education/experience, compensation, schedule, work model. Also note "Please note that this position is excluded from the Union." That's substantive? Might be considered metadata but not boilerplate. Could include in a short paragraph maybe under About the role or as a note. The instruction says do NOT put Job ID/requisition numbers as headings — fold minor metadata into a short
or drop it. This is minor metadata; we could fold into a short p under About the role or maybe a separate note. We'll include a short p after overview: "
This position is excluded from the Union.
".
Also "Job Posting Date 09/18/2026" is metadata; could drop or fold into short p. We'll drop as per instruction to drop minor metadata.
"Job Category Administrative Support Bargaining Unit EXC Compensation Grade Labor Grade E" - we already used compensation grade; bargaining unit maybe minor; could drop.
"Duration Type Staff Work Model Hybrid" we used.
"Background Check Requirements" is boilerplate? It's specific to position but maybe considered boilerplate; but it's substantive? It says all candidates will be subject to pre-employment background screening... Could be considered boilerplate but it's specific. However instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. Background check might be considered legal boilerplate. Safer to drop.
"Health Requirements" also legal boilerplate; drop.
"Posting Disclaimer" drop.
"Note Yale University is a tobacco-free campus." drop.
Thus final HTML: sections:
About the role
Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Reporting to the assistant director of institutional affairs, the Senior Administrative Assistant 2 provides advanced administrative and operational support to the Office of Institutional Affairs, exercising a high-degree of independence, sound judgment, discretion, and professionalism in a fast-paced, highly collaborative environment. This position serves as a critical liaison between the Office of Institutional Affairs and senior leadership offices across the university, fostering effective communication and coordination among internal and external stakeholders. As a key member of the Institutional Affairs team, the Senior Administrative Assistant 2 is essential to the smooth and efficient functioning of the office. With a high level of independent judgment, the Senior Administrative Assistant 2 manages complex administrative workflows, coordinates executive-level schedules and governance activities, and supports meetings and special events. This position independently manages the full life cycle of driver coordination and support, from planning through completion. The position also provides meeting-to-meeting leadership for a team of 4-6 drivers supporting Yale Corporation meetings and related institutional events. This position serves as the sole administrator to ensure accountability, effective execution, and seamless coverage of transportation operations. This involves creating individualized work schedules based on trustee and guest travel itineraries and creating meeting agendas. Additionally, this role serves as the primary point of contact for drivers, monitoring progress, addressing issues, coordinating schedule changes, troubleshooting, and resolving unexpected transportation challenges. The Senior Administrative Assistant will be working with high-level guests, administrators, and staff both verbally and in writing, and should present a welcoming, helpful, and professional presence. Success in this role requires exceptional organizational skills, the ability to manage multiple competing priorities, and a commitment to accuracy, responsiveness, and outstanding customer service. The list of primary responsibilities below is not all inclusive and may differ based on the strengths of the successful candidate.
This position is excluded from the Union.
Responsibilities
- Serve as the primary and sole contact for leading transportation operations for Yale Corporation meetings and other high-profile institutional events.
- Coordinates all aspects of travel logistics, including hotel accommodations, ground transportation, and transportation schedules.
- Provides meeting-to-meeting leadership and coordination for a team of four to six part-time employees, working collaboratively with campus partners to ensure seamless, professional, and discreet service for guests.
- Leads both extensive pre-meeting planning and active management during the meeting itself to ensure seamless execution of transportation operations.
- Work with strategic stakeholders across multiple Yale departments to understand communication requirements, coordinate timelines, and prepare meeting notices.
- Continually developing solutions and improving processes.
- Serve as an administrative partner to the senior staff, managing calendars, scheduling complex meetings, arranging guest travel, and handling sensitive correspondence.
- Prioritize and triage requests to ensure optimal use of leadership time and resources.
- Manage day-to-day administrative operations for the Office of Institutional Affairs, including procurement, supplies, facilities coordination, contract processing, and financial transactions (e.g., reimbursements, expense reports), ensuring compliance with university policies.
- Lead logistics planning for select meetings and events, including the full RSVP and travel process, preparation of materials, management of attendee data, and coordination with internal and external stakeholders.
- Contribute to office-wide initiatives and project-based work as needed, demonstrating flexibility, initiative, and a proactive approach to supporting evolving institutional priorities.
- Provides administrative leadership for a unit or function, including overseeing and coordinating projects or work processes, and distributes the work of a minimum of two full time employees.
- Oversees and coordinates the daily operations of the office, including projects and work processes. Manages calendars and calls, assesses nature of issues and escalates as appropriate. Serves as principal source of information on policies, procedures, programs, and office activities. Administers, monitors, tracks and maintains office budget and spending.
- Oversees and coordinates special projects on a variety of topics. Identifies project needs. Researches, gathers and analyzes data and materials. Collects project updates in a timely manner; prepares and maintains documentation, tracking, reports and presentations; follows up as appropriate.
- Performs on-going review of department processes and systems. Develops, implements, and oversees office procedures designed to streamline operations, eliminates duplication and improves efficiency throughout the department.
- Monitors and prioritizes communications for action and review; provides background necessary for action/decision-making; flags time sensitive material; initiates follow up.
- Composes and/or coordinates substantive communications, reviews outgoing material for accuracy and completeness. Develops and/or produces materials for presentations.
- Prioritizes, assigns and monitors work, according to set standards and expectations among the department administrative support staff. Ensures appropriate levels of coverage so department priorities can be met. Clarifies roles and responsibilities based on management definitions. Establishes and cultivates productive relationships between teams.
- Attends meetings and drafts minutes. Performs other duties and responsibilities as necessary to support the mission of the office.
- Greets visitors, answers and screens telephone calls and assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail.
- May perform other duties as assigned.
Requirements
Eight years of related work experience, six of them in the same job family at the next lower level and a high school level education; or six years of related work experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of education and experience.
Skills
Required Skills And Abilities
- Demonstrated ability to plan, prioritize, and manage a high volume of administrative tasks including complex scheduling with precision and efficiency in a fast-paced, deadline-driven environment.
- Strong attention to accuracy, detail, and follow-through.
- Strong verbal and written communication skills with ability to craft clear, concise, and professional messages.
- Excellent spelling, grammar, editing, and proofreading skills.
- Strong interpersonal skills.
- Proven ability to interact diplomatically and effectively with high-level stakeholders, and to represent the office with professionalism and discretion.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with data collection, management, and reporting tools (e.g., Qualtrics, spreadsheets).
- Ability to quickly learn new systems and tools and ensure accuracy and integrity in data entry and reporting.
- Ability to manage competing priorities, adapt to shifting demands, and thrive in a highly collaborative team environment.
- Demonstrated initiative and problem-solving abilities, with a commitment to supporting colleagues and office-wide goals while maintaining strict confidentiality.
- Ability to identify and resolve challenges that may arise during the coordination of events or office functions.
- Strong critical thinking and troubleshooting skills to proactively identify
or drop it. This is minor metadata; we could fold into a short p under About the role or maybe a separate note. We'll include a short p after overview: "
This position is excluded from the Union.
". Also "Job Posting Date 09/18/2026" is metadata; could drop or fold into short p. We'll drop as per instruction to drop minor metadata. "Job Category Administrative Support Bargaining Unit EXC Compensation Grade Labor Grade E" - we already used compensation grade; bargaining unit maybe minor; could drop. "Duration Type Staff Work Model Hybrid" we used. "Background Check Requirements" is boilerplate? It's specific to position but maybe considered boilerplate; but it's substantive? It says all candidates will be subject to pre-employment background screening... Could be considered boilerplate but it's specific. However instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. Background check might be considered legal boilerplate. Safer to drop. "Health Requirements" also legal boilerplate; drop. "Posting Disclaimer" drop. "Note Yale University is a tobacco-free campus." drop. Thus final HTML: sections:About the role
Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Reporting to the assistant director of institutional affairs, the Senior Administrative Assistant 2 provides advanced administrative and operational support to the Office of Institutional Affairs, exercising a high-degree of independence, sound judgment, discretion, and professionalism in a fast-paced, highly collaborative environment. This position serves as a critical liaison between the Office of Institutional Affairs and senior leadership offices across the university, fostering effective communication and coordination among internal and external stakeholders. As a key member of the Institutional Affairs team, the Senior Administrative Assistant 2 is essential to the smooth and efficient functioning of the office. With a high level of independent judgment, the Senior Administrative Assistant 2 manages complex administrative workflows, coordinates executive-level schedules and governance activities, and supports meetings and special events. This position independently manages the full life cycle of driver coordination and support, from planning through completion. The position also provides meeting-to-meeting leadership for a team of 4-6 drivers supporting Yale Corporation meetings and related institutional events. This position serves as the sole administrator to ensure accountability, effective execution, and seamless coverage of transportation operations. This involves creating individualized work schedules based on trustee and guest travel itineraries and creating meeting agendas. Additionally, this role serves as the primary point of contact for drivers, monitoring progress, addressing issues, coordinating schedule changes, troubleshooting, and resolving unexpected transportation challenges. The Senior Administrative Assistant will be working with high-level guests, administrators, and staff both verbally and in writing, and should present a welcoming, helpful, and professional presence. Success in this role requires exceptional organizational skills, the ability to manage multiple competing priorities, and a commitment to accuracy, responsiveness, and outstanding customer service. The list of primary responsibilities below is not all inclusive and may differ based on the strengths of the successful candidate.
This position is excluded from the Union.
Responsibilities
- Serve as the primary and sole contact for leading transportation operations for Yale Corporation meetings and other high-profile institutional events.
- Coordinates all aspects of travel logistics, including hotel accommodations, ground transportation, and transportation schedules.
- Provides meeting-to-meeting leadership and coordination for a team of four to six part-time employees, working collaboratively with campus partners to ensure seamless, professional, and discreet service for guests.
- Leads both extensive pre-meeting planning and active management during the meeting itself to ensure seamless execution of transportation operations.
- Work with strategic stakeholders across multiple Yale departments to understand communication requirements, coordinate timelines, and prepare meeting notices.
- Continually developing solutions and improving processes.
- Serve as an administrative partner to the senior staff, managing calendars, scheduling complex meetings, arranging guest travel, and handling sensitive correspondence.
- Prioritize and triage requests to ensure optimal use of leadership time and resources.
- Manage day-to-day administrative operations for the Office of Institutional Affairs, including procurement, supplies, facilities coordination, contract processing, and financial transactions (e.g., reimbursements, expense reports), ensuring compliance with university policies.
- Lead logistics planning for select meetings and events, including the full RSVP and travel process, preparation of materials, management of attendee data, and coordination with internal and external stakeholders.
- Contribute to office-wide initiatives and project-based work as needed, demonstrating flexibility, initiative, and a proactive approach to supporting evolving institutional priorities.
- Provides administrative leadership for a unit or function, including overseeing and coordinating projects or work processes, and distributes the work of a minimum of two full time employees.
- Oversees and coordinates the daily operations of the office, including projects and work processes. Manages calendars and calls, assesses nature of issues and escalates as appropriate. Serves as principal source of information on policies, procedures, programs, and office activities. Administers, monitors, tracks and maintains office budget and spending.
- Oversees and coordinates special projects on a variety of topics. Identifies project needs. Researches, gathers and analyzes data and materials. Collects project updates in a timely manner; prepares and maintains documentation, tracking, reports and presentations; follows up as appropriate.
- Performs on-going review of department processes and systems. Develops, implements, and oversees office procedures designed to streamline operations, eliminates duplication and improves efficiency throughout the department.
- Monitors and prioritizes communications for action and review; provides background necessary for action/decision-making; flags time sensitive material; initiates follow up.
- Composes and/or coordinates substantive communications, reviews outgoing material for accuracy and completeness. Develops and/or produces materials for presentations.
- Prioritizes, assigns and monitors work, according to set standards and expectations among the department administrative support staff. Ensures appropriate levels of coverage so department priorities can be met. Clarifies roles and responsibilities based on management definitions. Establishes and cultivates productive relationships between teams.
- Attends meetings and drafts minutes. Performs other duties and responsibilities as necessary to support the mission of the office.
- Greets visitors, answers and screens telephone calls and assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail.
- May perform other duties as assigned.
Requirements
Eight years of related work experience, six of them in the same job family at the next lower level and a high school level education; or six years of related work experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of education and experience.
Skills
Required Skills And Abilities
- Demonstrated ability to plan, prioritize, and manage a high volume of administrative tasks including complex scheduling with precision and efficiency in a fast-paced, deadline-driven environment.
- Strong attention to accuracy, detail, and follow-through.
- Strong verbal and written communication skills with ability to craft clear, concise, and professional messages.
- Excellent spelling, grammar, editing, and proofreading skills.
- Strong interpersonal skills.
- Proven ability to interact diplomatically and effectively with high-level stakeholders, and to represent the office with professionalism and discretion.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with data collection, management, and reporting tools (e.g., Qualtrics, spreadsheets).
- Ability to quickly learn new systems and tools and ensure accuracy and integrity in data entry and reporting.
- Ability to manage competing priorities, adapt to shifting demands, and thrive in a highly collaborative team environment.
- Demonstrated initiative and problem-solving abilities, with a commitment to supporting colleagues and office-wide goals while maintaining strict confidentiality.
- Ability to identify and resolve challenges that may arise during the coordination of events or office functions.
- Strong critical thinking and troubleshooting skills to proactively identify