Administrative Assistant Senior

Job Summary The Michigan Center for Respiratory Virus Research and Response (CRVRR) and the Michigan Public Health Integrated Center for Outbreak Analytics and Modeling (MICOM) is seeking an Administrative Assistant. CRVRR and MICOM lead collaborative research on respiratory viruses, vaccine effectiveness-including influenza, respiratory syncytial virus (RSV), and COVID-19-and advanced public health data analytics. The centers work with partners such as the Centers for Disease Control and Prevention, National Institutes of Health, and Michigan Department of Health and Human Services. You will support faculty and staff under the direction of Dr. Emily Martin, Dr. Marisa Eisenberg, and Dr. Arnold Monto. To apply, please submit both a cover letter and a resume as a single file due to system limitations. Note: This is a Full-time, two-year term-limited appointment. Extension may be possible based on performance and available funding. Responsibilities* Calendar and scheduling management Manage faculty calendars and schedule meetingsCreate scheduling polls and manage invitationsSupport Zoom and other virtual meetingsCoordinate faculty communications and correspondence Faculty administrative support - Update curricula vitae, National Institutes of Health biosketches, and conflict-of-interest documentsAssist with annual merit-review materialsDraft, edit, and proofread correspondence Administrative support Order supplies and process purchasing documentsMaintain accurate financial records and distribute mail and packagesSupport manuscript preparation and publication tracking Travel coordination - Arrange travel, lodging, itineraries, and conference registrationPrepare expense reports and coordinate reimbursementsSupport purchasing-card reconciliation Event and meeting support - Coordinate rooms, registration, catering, and audiovisual needsPrepare agendas, minutes, and provide on-site supportTrack action items and coordinate follow-up activities and meetings Other Duties - Complete related tasks assigned by CRVRR and MICOM directors Required Qualifications* Bachelor's degree or an equivalent combination of education and experience4+ years of professional administrative experienceExperience managing complex calendars and schedules, including prioritizing competing demands and resolving scheduling conflictsExperience coordinating events and managing meetings, including planning logistics, organizing materials, onsite support for visitors, and ensuring successful execution of events and meetingsExperience managing communications on behalf of leaders or teams, including triaging inquiries and ensuring timely resolutionExperience managing budgets such expense reporting, reimbursements, and balances Skills You Have Strong organizational, communication, proofreading, and editing skillsAbility to manage competing priorities, meet deadlines, and produce accurate workAbility to work independently and collaboratively using sound judgmentExperience with Microsoft Office, Google Workspace, and calendaring platformsExperience with biosketches, curricula vitae, conflict-of-interest documents, or publication trackingTakes initiative and demonstrates excellent organization, prioritization, flexibility, and time management skillsStrong communication, collaboration and trust building skillsAttention to detail, accuracy, and quality and completeness of workProficiency using business software applications for document preparation, spreadsheet management, basic data tracking, and presentations Why Work at Michigan? Benefits In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include: Generous time offA retirement plan that provides two-for-one matching contributions with immediate vestingMany choices for comprehensive health insuranceLife insuranceLong-term disability coverageFlexible spending accounts for healthcare and dependent care expensesMaternity and parental leaveUniversity commitment to providing reasonable accommodations to individuals with disabilities Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes. Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended. U-M EEO Statement The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.