Administrative Assistant Senior

About the role

This position is responsible for providing high-level administrative support to the executive and management teams. The role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. It is critical in ensuring efficient office operations and may also lead junior administrative staff.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Requirements

• High School Diploma or Equivalent required; Associate's Degree in Business Administration or a related field preferred.
• 5-7 years of experience in an administrative role, preferably in a healthcare setting.
• 1-2 years of experience supporting senior-level staff preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Benefits

• Medical, dental, and vision coverage
• 403b retirement plan
• Tuition reimbursement
• Discounted MBTA pass

Pay

The posted salary reflects the starting range for this position. Actual compensation will be based on the selected candidate's qualifications, including experience, education, and relevant skills. The pay range is $20.84 - $29.79/hourly.

Schedule

• Monday - Friday, 8:00 AM to 4:30 PM
• 40 scheduled weekly hours
• Onsite at 123 Main Street

Employee Type: Regular
Work Shift: Day