Senior Accounts Receivable / Accounts Payable Specialist

Job Overview

The Senior AR/AP Specialist is responsible for the end-to-end accounts receivable and accounts payable functions, including cash application, collections, invoice processing, vendor management, accrual preparation, and month-end close support. This position ensures the accuracy and completeness of receivable and payable balances while maintaining strong internal controls and supporting continuous process improvements. The role serves as a key liaison between accounting, operations, customers, vendors and helps ensure accurate financial transactions, effective cash flow management and compliance with company policies and accounting procedures.

Primary Responsibilities

• Accounts Receivable
• Generate and distribute customer invoices accurately and timely.
• Process and apply customer payments, including ACH, wire transfers, checks, and credit card receipts.
• Reconcile unapplied cash and investigate payment discrepancies.
• Maintain customer master records and billing information.
• Review AR aging reports and monitor overdue balances.
• C Conduct collection activities and communicate with customers regarding past due invoices.
• E Escalate delinquent accounts and recommend reserve requirements as necessary.
• P Prepare weekly cash collections reports and DSO metrics.
• A Assist with bad debt analysis and allowance calculations.
• Cash Application and Treasury Support
• R Record daily cash receipts and ensure timely application to customer accounts.
• R Reconcile bank deposits to customer remittances.
• R Research unidentified receipts and resolve discrepancies.
• S Assist with cash forecasting by providing collection estimates.
• S Support bank reconciliations and treasury-related activities.
• Accounts Payable
• V Review, code, and process vendor invoices in accordance with company policies.
• V Match invoices to purchase orders and receiving documentation.
• V Process weekly payment runs, including ACH, wire transfers, and checks.
• V Maintain vendor records and ensure W-9 documentation is current.
• V Reconcile vendor statements and resolve invoice discrepancies.
• V Monitor AP aging and ensure timely payment of obligations.
• V Prepare annual Form 1099 reporting and related documentation.
• V Support employee expense reimbursement processing.
• Month-End Close and Accrual Support
• P Prepare monthly AP accruals for goods and services received but not yet invoiced.
• P Prepare recurring journal entries related to prepaid expenses, accrued liabilities, and other assigned accounts.
• P Reconcile AR and AP subledgers to the general ledger.
• P Prepare monthly account reconciliations and supporting schedules.
• P Analyze fluctuations in AR and AP balances and investigate variances.
• P Assist in ensuring timely and accurate monthly, quarterly, and year-end close processes.
• P Support external audit requests by providing schedules and supporting documentation.
• Reporting and Analysis
• R Prepare AR aging, AP aging, collections, and cash receipts reports.
• R Monitor customer payment trends and vendor balances.
• R Assist with working capital reporting and cash flow analysis.
• R Identify process inefficiencies and recommend improvements.
• R Maintain KPIs such as DSO, AP days outstanding, and invoice processing metrics.
• Internal Controls and Compliance
• T Ensure transactions are processed in accordance with company policies and established controls.
• T Maintain accurate supporting documentation and audit trails.
• T Assist with SOX compliance activities, if applicable.
• T Support internal and external audits.
• T Participate in process automation and continuous improvement initiatives.

Desired Qualifications

• B Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• B 4–7 years of progressive AR and AP experience.
• B Experience with cash application, collections, month-end close, and account reconciliations.
• B Experience in a multi-entity or high-volume environment preferred.
• B Knowledge of internal controls and standard financial procedures to ensure accuracy and compliance.
• B Strong understanding of GAAP and accounting fundamentals.
• B Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, formulas).
• B Experience preparing journal entries and balance sheet reconciliations.
• B Familiarity with 1099 reporting and sales tax processes.
• B Experience with workflow and AP automation systems is a plus.
• B Strong communication and interpersonal skills.
• B Attention to detail and strong analytical abilities.
• B Proficiency with SAP Business One and Wrike a plus.
• B Ability to work with co-workers in different geographic regions
• B Ability to work independently while collaborating effectively with cross-functional teams
• B Organizational skills and ability to meet deadlines.
• B Continuous improvement mindset with a focus on process efficiency

Compensation

• M Medical, Dental, Vision, Life, AD&D insurance available after 30 days
• M 401(k) plan with company match available after 30 days
• M 22 PTO + 2 VTO + 9 paid holidays per year
• M Hybrid work schedule
• M Year-round Flex Fridays
• M Catered vegetarian lunch available in the office M-F
• M Casual office environment

Note

• I International candidates must be eligible to work in their country of employment.
• I At this time TerraCycle does not provide for visa sponsorships.

Job description is not all inclusive. TerraCycle reserves the right to amend this job description at any time.