Senior Accounts Payable Specialist

The Michael J. Fox Foundation for Parkinson’s Research is seeking a Senior Accounts Payable Specialist to support Accounts Payable & Vendor Management processes, ensuring timely payments, accurate vendor records, and consistent documentation. This role facilitates data flow between vendors, Business Units, and Finance to maintain vendor record integrity, support payment processing, and improve payables operations visibility. Remote work within the U.S. is available, with expected east coast business hours (9:00 AM – 5:00 PM ET).

Responsibilities

• Procurement, Payables & Operational Excellence:
  • Manage day-to-day Accounts Payable (AP) operations by monitoring Coupa and NetSuite workflows, including invoice processing, payment status, approvals, exceptions, and system integrations.
  • Oversee invoice intake, routing, coding, approvals, payment processing, and issue resolution to ensure timely, accurate, and compliant processing.
  • Provide customer service support for staff and vendor inquiries at a mid-tier complexity.
  • Research and resolve payment inquiries, supplier statements, invoice discrepancies, and AP workflow issues in partnership with internal stakeholders, vendors, and third-party service providers.
  • Escalate complex payment, system, integration, or workflow issues to the manager as appropriate.
  • Reconcile AP data across systems to maintain data accuracy and payment integrity.
  • Support corporate card and Travel & Expense administration through expense review, documentation, audit support, reporting, and policy compliance.
  • Prepare and analyze AP operational reports and dashboards to monitor invoice aging, payment exceptions, workflow performance, and operational trends.
  • Assist with maintaining AP process documentation, job aids, and standard operating procedures while identifying opportunities for workflow, control, reporting, and operational efficiency improvements.
• Vendor Compliance Management:
  • Manage day-to-day vendor onboarding and maintenance activities by monitoring Coupa and NetSuite workflows, vendor setup requests, maintenance updates, exceptions, and system integrations.
  • Administer vendor onboarding, banking verification, tax documentation, and master data maintenance to ensure complete, accurate, and compliant vendor records.
  • Review vendor records, documentation, and invoice activity to identify data quality issues, duplicate records, unsupported banking changes, incomplete tax information, and other compliance risks.
  • Reconcile vendor master data, banking documentation, tax records, and related reporting to support data integrity and audit readiness.
  • Prepare and analyze vendor compliance reports and dashboards related to onboarding status, documentation, banking verification, data quality, and policy compliance.
  • Partner with internal stakeholders and vendors to resolve vendor setup, maintenance, tax, banking, and compliance inquiries while maintaining complete documentation and approval records.
  • Develop and maintain vendor management procedures and documentation, and recommend process improvements to strengthen controls, data quality, operational efficiency, and compliance.

Requirements

• Relevant experience in Accounts Payable, vendor management, vendor onboarding, invoice processing, finance operations, or related business support functions.
• Experience using accounting, ERP, or procure-to-pay systems such as Coupa, NetSuite, or similar platforms.
• Strong attention to detail and ability to review vendor, banking, tax, invoice, and payment information for accuracy and completeness.
• Understanding of vendor setup, W-9 documentation, banking verification, payment terms, tax exemption documentation, and invoice processing requirements.
• Ability to monitor queues, track open items, follow up with stakeholders, and escalate issues appropriately.
• Strong written and verbal communication skills with the ability to work professionally with vendors, internal teams, and Finance partners.
• Ability to work independently while supporting team priorities and cross-functional Finance needs.
• Strong organizational skills and ability to manage multiple requests, deadlines, and documentation requirements.
• Experience creating or maintaining process documentation, checklists, reports, or operational tracking tools (preferred).
• Non-profit experience is a plus.

Benefits

• 15+ options for medical insurance (with the Foundation paying 90% of the premiums).
• Competitive dental and vision plans.
• 401(k) plan with a 6% employer contribution.
• Flexible spending accounts.
• Employer-paid life and disability insurance.
• 18 Vacation Days; 12 Well-Being (Sick) Days; 2 Personal Days; summer Fridays (office closure at 2 PM) and a summer holiday week over July 4.
• Flexible work environment with discretionary annual bonuses.
• Staff and leadership cultivation through regular training courses and events.

Pay

Salary Range: $80,000 – $95,000 USD.

About the Foundation

The Michael J. Fox Foundation for Parkinson’s Research was founded in 2000 with the objective of accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinson’s disease (PD). The Foundation applies extraordinary scientific, business, and media assets to this singular focus, growing into the largest nonprofit funder of Parkinson’s disease research, having funded over $2 billion in research projects worldwide. Visit www.michaeljfox.org for more information.