Senior Accounts Payable Specialist
About the role
Pacific Northwest University of Health Sciences (PNWU) is a 501(c)(3) non‑profit medical institution founded in 2005 to increase access to health care in medically underserved areas of the Pacific Northwest. The university offers Doctor of Osteopathic Medicine, Doctor of Physical Therapy, Doctor of Dental Medicine, Master of Biomedical Sciences, and Master of Science in Occupational Therapy, enrolling over 550 students annually, with additional interprofessional education partnerships bringing another 100 students. Located in Yakima, WA (≈95,000 population), PNWU employs about 300 staff and delivers academic programming across a five‑state region. The Senior Accounts Payable Specialist manages the university’s accounts payable function, ensuring accurate and timely invoice processing, payment preparation, vendor maintenance, employee reimbursements, tax reporting, account reconciliation, and related financial records while supporting internal controls and process improvements.
Responsibilities
- Manage the university’s accounts payable process, ensuring invoices and other payment requests are processed accurately and timely.
- Review invoices, purchase orders, reimbursements, and other payment documentation for appropriate authorization, coding, supporting documentation, and compliance with university policies.
- Enter and maintain accounts payable transactions in the university’s financial system and ensure expenses are recorded in the appropriate accounting period.
- Research incomplete, duplicate, unusual, or improperly authorized transactions and obtain resolution before payment.
- Monitor outstanding invoices and payment obligations and follow up with departments regarding missing approvals or documentation.
- Process employee reimbursements and other approved payment requests in accordance with university policies.
- Maintain complete and organized electronic or other appropriate documentation supporting accounts payable transactions.
- Prepare EFT/ACH and check