Senior Accounts Payable Specialist

About the role

Perform specialized duties to manage accounts payable by processing billings for branches and departments and research billing inquiries and problems. Will train and mentor new or existing associates and will step into a lead role when the manager is unavailable.

Supervisory duties

None; will be the "lead" or "go-to" for others on the team.

Responsibilities

• Assist in reviewing keyed entries into the check batches – looking for approvals, correct vendor, date, and amount are correct.
• Support Accounts Payable manager in collecting and reporting data to Audit as needed for audit reviews.
• Track and process monthly prepaid expenses.
• Gather data and prepare tax calculation spreadsheet quarterly for review.
• Back up Real Estate tax calculation and payments semi-annually.
• Train all new Accounts Payable associates. Provide support as needed after initial training is complete.
• Process billings for all branches and departments. This includes coding invoices, expense reports and check requests with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Ability to scan and key invoices for payment into accounting software with minimal errors and process payments to vendors with no errors.
• Assumes responsibility for reviewing and processing invoices through an electronic drive and also monitoring the group email inbox for Accounts Payable. Will monitor approval limits on invoices and verify guidelines are being followed during initial review.
• Receive, research, and resolve a variety of routine internal and external inquiries concerning accounts payable, including communicating the resolution to the appropriate persons in a timely and friendly manner.
• Process associate travel and entertainment expenses, communicate with associates, managers, and Senior Partners for approvals and guidelines. Import the Certify file and generate file for payment. This process may include tuition reimbursements, computer loans or other miscellaneous expenses for associates.
• Work directly with Property Management to proactively review, update information, and process lease payments monthly. This will also include updating lease payments in the Accounts Payable software as needed and processing incoming rent payments for Centier tenants.
• Track bank expenses weekly/monthly for various departments as needed/requested. This will also include some yearly reporting duties as well.
• Upload Accounts Payable information to General Ledger.
• Attend Foundations monthly to represent Accounts Payable and answer questions new associates have regarding the Certify application along with explaining in high level how to claim milage and entertainment expenses.
• Prepare and deliver timely, accurate data upon request for vendor and associate use.
• Resolve software issues in the accounts payable system.
• Track, enter and verify Vendor W-9 and ACH information.
• Assist with payments made via corporate credit cards.
• Assist in year-end reporting for 1099 processing as well as bank autos.
• Assumes additional responsibilities as required.

Qualifications

• High school diploma or GED required.
• 2+ years' experience in an Accounting position is required.
• Working toward a business certificate or degree a plus.

Skills

• Strong computer skills – experience with accounting systems, Word, Excel, and Access is needed.
• High attention to detail and solid organizational skills.
• Exceptional intersocial skills as this role will regularly interact with associates and vendors.
• Self-starter with the ability to manage multiple projects with limited oversight.
• Excellent writing and oral communication skills.
• Must be able to work well independently and as a team.

Benefits

• Access to Marathon Health Clinics which provide FREE visits & prescriptions.
• Generous Paid Time Off benefit.
• Tuition Reimbursement.
• 401K match.
• Associate Stock Ownership Plan.
• Daycare Reimbursement.
• FREE Onsite Fitness Center/Fitness Reimbursements.
• Health and Wellness Programs.
• Ability to have a voice with our Diversity/Equity/Inclusion Council.
• Career Growth.
• Work/Life Balance.

Pay

Starting Pay Rate is Based on Experience - Minimum Hourly Rate: $19.00