Senior Accounts Payable Analyst

Tourneau|Bucherer · Queens County, NY · 3 wk ago

Accounting$75k–$85k/yrFull-time

Job Responsibilities

Process vendor invoices in ExFlow and D365 in an accurate and timely manner while ensuring adherence to internal controls and company policies.
Perform 3-way matching for stock invoices, ensuring alignment between:

Purchase Order
Goods Receipt
Supplier Invoice

Perform 2-way matching for indirect invoices, ensuring alignment between:

Purchase Order
Supplier Invoice

Proactively investigate and resolve invoice exceptions, mismatches, and blocked invoices in ExFlow, identifying root causes and driving process improvements.
Routinely route invoices for approval according to company workflow and authorization rules.
Partner and follow up with internal stakeholders such as Procurement, Receiving, and budget owners to resolve discrepancies.
Independently reconcile the ledger at month end for AP subledgers and accrual accounts.
Perform monthly vendor statement reconciliations to ensure accurate accounts payable records.
Maintain vendor master data information to ensure data integrity and compliance.
Collect and manage vendor W-9 documentation to ensure compliance.
Administer the annual 1099 reporting process and file all applicable tax forms in a timely manner.
Resolve vendor account and payment-related issues in partnership with internal stakeholders.

Qualifications

Bachelor degree in accounting or finance required
5+ years of Accounts Payable experience, preferably in retail environment
Strong understanding of 2‑way and 3‑way matching, invoice workflows, and AP controls.
Hands‑on experience with ERP systems (D365 preferred) and AP automation tools (ExFlow or similar).
Demonstrated ability to reconcile AP subledgers, research variances, and support month‑end close.
Strong analytical and problem‑solving skills with the ability to investigate discrepancies independently
Excellent communication skills with the ability to partner effectively with cross functional departments and vendors.
High level of accuracy, attention to detail, and organizational skills in a fast‑paced environment
Able to manage competing priorities and meet deadlines while maintaining accuracy.
Proficiency in Microsoft Excel (VLOOKUP, pivot tables, data validation).

Compensation Range

$75K - $85K

About the Role

The Senior Accounts Payable Analyst plays a critical role in supporting the financial operations of our luxury retail organization. This position is responsible for ensuring the accurate and timely processing of vendor invoices, maintaining strong relationships with internal partners and external suppliers, and upholding the integrity of our financial data. Operating within a fast‑paced, detail‑oriented environment, the Senior Accounts Payable Analyst ensures that all payables activity aligns with company policies, financial controls, and the elevated standards expected within the luxury retail industry.

Benefits