Senior Accounts Payable Analyst

About the role

The Senior Accounts Payable Analyst plays a critical role in supporting the organization's financial operations by overseeing high-volume accounts payable activities across corporate and restaurant locations. This position combines strong analytical capabilities with operational execution to ensure timely and accurate invoice processing, vendor management, payment administration, and financial reporting.

Responsibilities

• Process, review, and validate high-volume accounts payable transactions in accordance with company policies and established controls.
• Reconcile vendor statements and investigate discrepancies to ensure all liabilities are accurately recorded.
• Ensure timely and accurate processing of invoices, expense reports, and vendor payments across corporate and restaurant operations.
• Support monthly, quarterly, and annual close processes by preparing accruals, reconciliations, and AP-related analyses.
• Maintain and update vendor records, ensuring accuracy in contact details, payment terms, and tax information 1099 compliance across a large vendor population, including collection and maintenance of W-9.
• Manage vendor inquiries and maintain strong relationships with key suppliers and service providers.
• Analyze aging reports, payment trends, and vendor balances to identify risks and opportunities.
• Monitor AP workflows to ensure invoices move efficiently through approval channels and payment cycles.
• Research aged payments and reconcile with AP Manager to issue stop payment and reissues as needed.
• Manage Accounts Payable inbox, forwarding invoices received to the appropriate party for approval, and answering vendor inquiries.
• Participate in special projects related to business growth, system implementations, acquisitions, and process optimization.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• At least 5 years of experience in accounts payable or similar roles
• Strong understanding of accounts payable processes, accrual accounting, month-end close activities, and financial controls
• Advanced proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis
• Experience working with ERP systems and AP automation platforms (NetSuite, Concur, Ottimate, or similar)
• Strong analytical, problem-solving, and reconciliation skills
• Exceptional attention to detail and ability to manage competing priorities in a fast-paced environment
• Excellent written and verbal communication skills with the ability to collaborate across all levels of the organization
• Demonstrated ability to take ownership, drive results, and identify opportunities for continuous improvement

Physical Requirements

• Ability to maintain stationary position to be able to operate a computer and other office equipment
• Must be able to identify, analyze and assess details
• Occasionally move or transport items up to 50 pounds
• Communicate with others and exchange information accurately and effectively
• Work in a constant state of alertness and in a safe manner

What We Offer

• Competitive salary, plus bonus and long-term incentives
• Paid vacation, paid parental leave, plus paid opportunities to give back to the community
• Health, Dental, Vision, Telemedicine, Pet Insurance plus more
• 401k enrollment with CAVA contribution
• Company-paid STD, LTD, Life and AD&D coverage for salaried positions
• Free CAVA food
• Casual work environment
• The opportunity to be on the ground floor of a rapidly growing brand

Skills

• Vendor Relations
• High Volume Experience
• Fast-Paced Experience
• Microsoft Office
• Accounts Payable
• QuickBooks