Senior Accounts Payable Analyst

Job Responsibilities

• Process vendor invoices in ExFlow and D365 in an accurate and timely manner while ensuring adherence to internal controls and company policies.
• Perform 3-way matching for stock invoices, ensuring alignment between: Purchase Order, Goods Receipt, Supplier Invoice.
• Perform 2-way matching for indirect invoices, ensuring alignment between: Purchase Order, Supplier Invoice.
• Proactively investigate and resolve invoice exceptions, mismatches, and blocked invoices in ExFlow, identifying root causes and driving process improvements.
• Partner and follow up with internal stakeholders such as Procurement, Receiving, and budget owners to resolve discrepancies.
• Independently reconcile the ledger at month end for AP subledgers and accrual accounts.
• Perform monthly vendor statement reconciliations to ensure accurate accounts payable records.
• Maintain vendor master data information to ensure data integrity and compliance.
• Collect and manage vendor W-9 documentation to ensure compliance.
• Administer the annual 1099 reporting process and file all applicable tax forms in a timely manner.
• Resolve vendor account and payment-related issues in partnership with internal stakeholders.

Qualifications

• Bachelor degree in accounting or finance required.
• 5+ years of Accounts Payable experience, preferably in retail environment.
• Strong understanding of 2-way and 3-way matching, invoice workflows, and AP controls.
• Hands-on experience with ERP systems (D365 preferred) and AP automation tools (ExFlow or similar).
• Demonstrated ability to reconcile AP subledgers, research variances, and support month-end close.
• Strong analytical and problem-solving skills with the ability to investigate discrepancies independently.
• Excellent communication skills with the ability to partner effectively with cross functional departments and vendors.
• High level of accuracy, attention to detail, and organizational skills in a fast-paced environment.
• Ability to manage competing priorities and meet deadlines while maintaining accuracy.
• Proficiency in Microsoft Excel (VLOOKUP, pivot tables, data validation).

Pay

Compensation Range: $75K - $85K

Schedule

Based out of our Long Island City, NY office location.