Senior Accounting Clerk

About the role

Join Team Whitley! Located in Buckhead, the Whitley offers stunning city views and a variety of benefits for its associates.

Responsibilities

• Sort and verify accuracy of Night Audit work, including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up.
• Record department administration phone calls and inform the Controller of any potential concerns.
• Post city ledger payments in the property management system, reconcile and bill all city ledger accounts.
• Perform follow-up billing and credit collection documentation and inform the Controller of any potential uncollectible accounts.
• Reconcile credit card backup to the General Cashier Summary and inform the Controller of any discrepancies.
• Bill out credit cards (AMEX, DINERS, etc.), maintain accurate and legible logs for all credit cards, set up new accounts in accordance with established credit policy.
• Aid in reconciling open account status items, input General Cashier Summary and maintain binder.
• File and distribute credit card cancellations, bulletins and credit warnings.
• Process and follow-up on all returned checks accepted as cash payment, record General Ledger and City Ledger reconciliations.
• Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid.
• Route invoices with purchase order attached to department heads and Executive Committee members for approval, ensure account coding is accurate and all invoices are being returned on a timely basis.
• Process all approved invoices for payment, ensure all appropriate signatures and back-up attached, pay all hotel invoices in a timely manner ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
• Handle all vendor inquiries and reconcile vendor statements.
• Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
• Interface checks and submit a log of all manual checks to the Controller.
• Comply with attendance rules and be available to work on a regular basis.

Qualifications and Skills

• Bachelor’s Degree in Accounting preferred.
• Accounting and Hotel experience preferred.
• Strong organizational skills with attention to detail.
• Ability to compile facts and figures.
• Ability to operate personal computer and calculator.
• Effective verbal and written communication skills.
• Ability to adapt communication style to suit different audiences.

Compensation

Tipped/Service Charge Eligible: No
Discretionary Performance Bonus Eligible: No

Benefits

HEI Hotels and Resorts offers a comprehensive benefit program that includes:

• Competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed.
• Vacation, Sick and Holiday programs.
• Pet insurance through the ASPCA.
• 401(k) Savings Plan with matching funds.
• Discounts through the 'YouDecide' and Hotel Room Discount programs.

Specific details and eligibility of these programs vary by location and employment status.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.