SENIOR ACCOUNTING ASSISTANT

About the role

This position works with the Administrative Services Division (ASD) of the Department of Administration, located in Carson City. The division serves as the central fiscal agent of 100+ budget accounts across a variety of State agencies. The division also fiscally manages the State’s Capital Improvement Projects (CIP).

Responsibilities

• Review and code expense documents and verify charges and credits to the appropriate coding for entry.
• Research past due balances and late charges.
• Process and code cash receipts, billings, and A/R.
• Work with vendors to resolve invoice payment issues.
• Affords the Accountant Technician by notifying them of insufficient funds or authority to process payments.
• Post payments to the tracking logs and perform regular reconciliations.
• Process payments requiring special handling.
• Serve as a liaison between Accounts Payable/Accounts Receivable working closely with the divisions Budget Analysts.
• Accounting Assistants supervise and participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies.

Requirements

• Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

Qualifications

Knowledge Of processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.Bookkeeping methods and procedures related to monitoring contracts and grant spending. Ability To compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.Review accounts documents prepared by others; reconcile accounts using automated systems.

Skills

• Knowledge Of processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
• Bookkeeping methods and procedures related to monitoring contracts and grant spending.
• Ability To compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.
• Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
• Review accounts documents prepared by others; reconcile accounts using automated systems.

Benefits

Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees’ Benefits Program (PEBP).

Vacation: Accrual of three weeks of annual leave each year.

Sick Leave: Accrual of three weeks of sick leave each year.

Holidays: 12 paid holidays per year.

Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication.

Deferred Compensation: The State offers a voluntary Deferred Compensation Program.

No Nevada state income tax.

Public Service Loan Forgiveness: Eligible due to public sector employment.

Longevity Payments Eligibility: Employees who have received a performance rating of “standard” or better and have completed eight (8) or more years of continuous service are eligible for longevity pay. Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit.

For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF).

State Holidays: The holiday schedule for State employees is established by the Legislature. The Following Are Legal Holidays:

• January 1.............................................. New Year's Day
• Third Monday in January.................. Martin Luther King, Jr.'s Birthday
• Third Monday in February................ Washington’s Birthday
• Last Monday in May........................... Memorial Day
• June 19................................................ Juneteenth Day
• July 4.................................................... Independence Day
• Last Monday in September.............. Labor Day
• Friday following the Fourth Thursday in November...................... Family Day
• December 25........................................ Christmas Day

When January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday.