SENIOR ACCOUNTING ASSISTANT

Essential Qualifications

• Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

Job Duties

• Receive, review, verify, and process accounts payable and receivable documents.
• Receive payments, match payment to receivable due, and prepare receipts.
• Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.
• Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
• Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
• Develop spreadsheets for tracking, organizing, and reporting account related data.
• Perform data input and record, organize, track, report, and verify financial information.
• Reconcile bank statements, identify exceptions, and resolve routine problems.
• Compose correspondence and provide financial, accounting data, and other information.
• Process budget and accounting documents by encoding accounting distribution data.
• Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.
• Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.
• Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.
• Prepare and make daily deposits and balance monies, journals, and deposit forms.
• Reconcile internal accounting records and reports to Controller’s reports and balance and prepare documents to make reconciliation.
• Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.
• Access account information to respond to inquiries from clients or vendors.
• Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.
• Provide detailed supporting documentation for grant reports, work programs, and budget preparation.
• Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.
• Calculate, verify, and prepare documentation for overtime, call-back, shift differential, standby pay, requests for hand typed checks, and special pay.
• Interpret and explain regulations, policies, procedures, and guidelines.
• Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.
• Authorize payments within designated authority.
• As a lead worker, assign and review work, train, and provide input to performance evaluations and discipline.
• Assist in developing procedures to implement or improve work processes.
• Perform related duties as assigned.

Knowledge, Skills, And Abilities

• Knowledge Of Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
• Bookkeeping methods and procedures related to monitoring contracts and grant spending.
• Ability To Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.
• Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
• Review accounts documents prepared by others; reconcile accounts using automated systems.

Recruiter Contact Information

Sonja Grass - SonjaGrass@admin.nv.gov

Benefits

• Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees’ Benefits Program (PEBP).
• Vacation: Accrual of three weeks of annual leave each year.
• Sick Leave: Accrual of three weeks of sick leave each year.
• Holidays: 12 paid holidays per year.
• Retirement: Participation in the Nevada Public Employees Retirement System (PERS).
• Deferred Compensation: The State offers a voluntary Deferred Compensation Program.
• No Nevada state income tax.
• Public Service Loan Forgiveness: Eligible due to public sector employment.
• Longevity Payments Eligibility: Employees who have received a performance rating of “standard” or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.