Senior Accounting and HR Administrator

Essential Functions and Responsibilities

• Accounting and Financial Management:
  • Maintain QuickBooks file
  • Manage Accounts Receivables by generating fee invoices to clients and recording bank deposits
  • Manage Accounts Payables by entering vendor and expense invoices and compiling supporting documentation
  • Download monthly statements and reconcile bank accounts, credit card and loan accounts each month
  • Generate and prepare monthly Profit & Loss reports
  • Generate and prepare weekly, monthly, and annual reports on fees, commissions, payroll, expenses, and placements
  • Create and sustain annual working budgets
  • Manage and administer company bimonthly payroll complying with all tax laws in the DMV area
  • Calculate commissions and Partner Distributions
  • Process Owner (3) commissions to LLC’s and maintain QuickBooks file for each LLC and assist with tax preparation
  • Generate annual W-2’s for all employees and 1099’s as required
  • Process Monthly filing of DC sales tax, annual personal property filing, Unclaimed Property Report and US AIES Census, and bi-annual DCRA filing and business license
  • Work in conjunction with outside accounting firm to prepare annual corporate tax returns
  • Affiliate with Chief Operating Officer (“COO”) in preparing for and running Year-End Partner Meeting
  • Review all internal company Request for Invoices (RFI) for accuracy and completion
  • Update Tracker with Placement information
• Technology, AI & Adaptability:
  • Leverage technology and automation solutions to improve efficiency, accuracy, reporting, and workflow effectiveness
  • Use AI-enabled tools for data analysis, reporting, reconciliation, and administrative support while exercising sound judgment
  • Apply appropriate confidentiality, ethical standards, and human oversight when using AI-assisted technologies
  • Identify opportunities to modernize processes and recommend technology-driven improvements
• Human Resources:
  • Manage, evaluate and administer company benefits to include 401K, SmartBenefits, and Flexible Spending Accounts
  • Maintain employee files and Paid Time Off (PTO)

Qualifications

• Bachelor’s Degree preferably in Business Administration, Accounting or a similar field
• Strong proficiency in Outlook, Excel, and Word
• Experience working in QuickBooks or similar accounting software to include generating reports
• Experience working in CRM databases entering data
• Comfort using modern accounting, HR, payroll, and productivity technologies and the ability to quickly learn new systems
• Adaptable to evolving business needs, regulatory changes, and emerging technologies
• Demonstrate a continuous learning mindset and willingness to adopt new tools and practices as needed
• Strong interpersonal skills
• Excellent oral and written communication skills
• Ability to work autonomously but also as a strong collaborator and team player
• Strong organizational, multitasking, project and time management skills
• Good judgment and ability to maintain confidential information

Schedule and Location

• This is a 30-hour/week, remote role.
• The base location is in Washington, DC.
• There will be a preference for those within a commuting distance as there will be an expectation of that person to come into the office a couple times/month.