Senior Accountant, USG Contracts

Position Summary

The Finance team is seeking a Senior Accountant to support the organization's financial operations, particularly for the Research and Development (R&D) program. Key responsibilities include preparing USG invoices, supporting audits, and maintaining financial records.

Key Responsibilities

• Prepare monthly USG invoices and related reconciliations, including labor distribution reporting and general ledger review

• Collaborate with Finance, Program Controls, and R&D teams to develop annual budgets, forecast program costs, and project staffing needs

• Support annual budgeting, financial reporting, and audit activities

• Maintain accurate financial records by reviewing, reconciling, and recording monthly transactions

• Provide reconciled general ledger activity, BARDA invoices, and labor reporting data to support monthly Earned Value Management (EVM) reporting and program analysis

• Assist with monthly R&D financial reviews by maintaining financial planning models, updating actual results, validating formulas, and supporting financial analysis

• Develop labor distribution reports using payroll and timekeeping data to verify personnel cost allocations and support USG invoicing requirements

• Compile and review supporting documentation from Bill.com, American Express, and Paylocity for inclusion in monthly USG invoices

• Support annual audits, including Uniform Guidance and Incurred Cost Submission (ICS) audits, by preparing schedules and providing requested documentation

• Review R&D timesheet coding for accuracy, communicate coding updates, and work with staff to resolve discrepancies

• Maintain R&D accounting structures in NetSuite, including the creation and management of fund codes

• Identify opportunities to improve and automate financial reporting processes using technologies such as Smartsheet, SharePoint, and other business systems

• Support the implementation and adoption of new financial systems, tools, and technologies

• Perform other duties as assigned

Requirements

• Bachelor’s degree in Accounting or a related field

• Minimum of nine years of accounting experience, including U.S. Government (USG) contract accounting; six or more years supporting research, development, or grant-funded programs preferred

• Strong knowledge of U.S. Government contracting requirements, cost principles, and invoicing processes

• Proficiency with NetSuite, including NetSuite Planning & Budgeting (NSPB), or similar accounting software

• Experience with Paylocity or similar payroll software

• Experience with ClickTime or similar timekeeping software

• Proficiency with Microsoft Office applications, including Excel, Outlook, PowerPoint, Teams, and Word, as well as Zoom video conferencing

• Demonstrated integrity, accountability, flexibility, and a strong work ethic

• Excellent organizational skills with the ability to thrive in a fast-paced environment

• Strong ability to prioritize, manage multiple responsibilities, and meet deadlines

• Excellent customer service and interpersonal skills