Senior Accountant, Grants & Special Funds

About the role

The Senior Accountant, Grants and Special Funds (GSF) is a key member of the Accounting team, supporting the Library’s grant accounting, financial reporting, compliance and audit functions. This position manages a complex portfolio of government (City, State, and Federal) and private grants, as well as supporting capital construction projects funded through public and private sources. The role interacts with internal and external stakeholders by ensuring accurate revenue recognition, funding drawdowns, financial reporting, audit readiness, grant compliance, and capital invoice/requisition processing.

Responsibilities

• Prepare complex financial reports, reconciliations, and analyses for a diverse portfolio of government (City, State, Federal) and private donor/sponsor grants, ensuring strict alignment with donor specifications, GAAP, and compliance standards.
• Execute monthly revenue recognition processes for government funding sources in strict compliance with GAAP and nonprofit accounting standards.
• Facilitate timely monthly and quarterly funding drawdowns from government agencies.
• Execute detailed tracking and validation of capital construction project invoices and compile accurate financial data for City payment requisitions under capital grants.
• Administer eRate billings and perform monthly reconciliations.
• Review, validate, and process interdepartmental journal entries.
• Prepare quarterly State Aid funding reports and assist with the annual organization-level State Aid Report.
• Serve as the lead preparer for grant-related audit schedules; compile supporting documentation, analyze variances, and directly facilitate requests for the Single Audit.
• Aid in the calculation, allocation, and monitoring of indirect cost rates across public and private grant portfolios in adherence to donor agreements and Federal Uniform Guidance.
• Perform other related duties as necessary.

Requirements

• Required Education & Certifications: Bachelor’s degree in accounting, finance, or business administration.
• Required Experience: 5-7+ years of progressive accounting experience, with a heavy emphasis on grant accounting, fund accounting, or regulatory compliance in a nonprofit, healthcare, higher education, or public sector environment, or public accounting experience serving these sectors, including supporting Single Audits.
• Experience Working with ERP Systems: Experience working with ERP systems (Workday Financials preferred).
• Exposure to Capital Project Accounting: Exposure to capital project accounting, construction-related invoicing, or payment requisitions.
• Required Skills: Solid understanding of nonprofit accounting principles, including grants management, donor-restricted revenue and reporting, audit preparation, and City of New York, State of New York, or Federal funding compliance requirements; strong proficiency in Microsoft Excel, including pivot tables, lookup functions, and data analysis techniques; deadline-oriented and able to manage multiple priorities; excellent interpersonal, oral and written communication skills; ability to partner with all levels of internal departments and external stakeholders; managerial/Supervisory Responsibilities: N/A.

Skills

• Strong proficiency in Microsoft Excel, including pivot tables, lookup functions, and data analysis techniques.
• Deadline-oriented and able to manage multiple priorities.
• Excellent interpersonal, oral and written communication skills.
• Ability to partner with all levels of internal departments and external stakeholders.

Qualifications

• Required Education & Certifications: Bachelor’s degree in accounting, finance, or business administration.
• Required Experience: 5-7+ years of progressive accounting experience, with a heavy emphasis on grant accounting, fund accounting, or regulatory compliance in a nonprofit, healthcare, higher education, or public sector environment, or public accounting experience serving these sectors, including supporting Single Audits.
• Experience Working with ERP Systems: Experience working with ERP systems (Workday Financials preferred).
• Exposure to Capital Project Accounting: Exposure to capital project accounting, construction-related invoicing, or payment requisitions.

Benefits

Not specified.

Pay

$90,000 - $100,000 / year

Schedule

35 hours a week; Monday-Friday from 9:00am-5:00pm; must be flexible to work extended hours during critical periods (e.g. audit, year-end)