Senior Accountant

Key Responsibilities

• Oversee cash transfers and weekly payment activities (including credit cards and expense reimbursements)
• Review journal entries, cash receipts, and recurring payroll entries
• Manage the quarterly receivables process for affiliates
• Review monthly allocations, close entries, and reconciliations (including grants and accounts payable)
• Oversee the preparation and distribution of Forms 1099
• Support the annual audit and federal tax return
• Prepare annual budget entries
• Develop financial reports for Finance leadership

Audit, Tax & Financial Reporting

• Prepare audit lead schedules, supporting documentation, and PBC deliverables
• Aid in the annual consolidated audit and federal tax return for the Foundation
• Prepare monthly, quarterly, and annual financial reports and related schedules
• Support year-end Forms 1099 preparation and distribution to recipients and Internal Revenue Service

General Accounting & Close

• Support the full cycle accounting process of the Foundation’s traditional funds, institutional donors, and affiliated entities
• Review journal entries to record general ledger activity, cash receipts, cash disbursements; travel expense reports, affiliate rebills, and monthly closing entries
• Review general journal including the recurring semi-monthly payroll entries for all entities prepared by Staff Accountant including QTE transfer requests from Human Resources
• Review monthly balance sheet reconciliations and sub-ledger activity (including planned gifts, other non-investment assets, and gift and grant sub-ledgers to the general ledger as prepared by Staff Accountant)
• Review monthly grant and accounts payable reconciliations prepared by the accountant and collaborate to resolve variances
• Prepare the quarterly affiliate rebill and manage the receivable process, including monitoring and resolving outstanding balances
• Review annual budget entries for upload into the accounting system as prepared by the accountant

Payments, Treasury & Disbursements

• Oversee weekly payment processes, including cash transfers, corporate credit cards, and employee reimbursements and supporting organizations
• Support treasury functions related to accounts payable, including ACH/wire template setup, positive pay, management of outstanding checks, and other items to support the team
• Review payment requests for compliance, including evaluation of withholding requirements for U.S. and non-U.S. consultants and entities

Coordination & Technical Support

• Coordinate with the Accounting Manager and broader team to ensure timely completion of deliverables and projects
• Provide day-to-day technical guidance, training, and support to accounting staff
• Promote consistency, documentation, and cross-training across accounting processes
• Identify and implement process improvements and automation opportunities

General Support

• Provide backup support across accounting functions as needed to ensure continuity of operations